Contracting Administrative Assistant

Position Summary: The Contracting Administrative Assistant is responsible for assisting the Contract Management Team with proposal development by delivering administrative support for various projects across a mix of customers for which Pike Corporation serves. This position is responsible for providing secretarial, clerical, and administrative support in an effective and efficient manner. Individuals will have effective multi-tasking abilities with a positive and helpful disposition. In addition, this individual will need to be flexible, but maintain a good sense of priorities as they provide support. This position will be responsible for maintaining a positive relationship with our customers, management, and field operations teams. Contracting Administrative Assistant is expected to develop industry skills and to have the ability to work independently. This individual will be working with pricing and other company information that must be kept confidential.

Essential Functions:

Under minimal supervision, the Contract Administrative Assistant will provide:

Assistance with RFP/RFQ/RFI responses for site specific projects and master service agreements, including but not limited to creation of final proposal documents and bid package submittal

Review RFP/RFQ/RFI documents for critical information, bid event timeline and deliverables

Effectively communicate verbal and written communication to internal and external parties.

General administrative support including phone support, collection and processing of mail, meeting notices, calendar management, office supplies, etc.

Provide data entry and perform quality control responsibilities; manage internal spreadsheets/databases for reporting purposes

Provide copying, scanning, distributing, and filing of RFP/RFQ/RFI, proposal and contract documents

Support of emergency and storm restoration events

Additional responsibilities as assigned

Minimum Requirements:

Minimum High School Diploma and minimum of 2-5 years of related construction industry work experience; Two or four year degree preferred

Ability to handle highly confidential information and exercise considerable discretion and independent judgment

Working knowledge of personal computers and software applications with MS office application proficiency

Demonstrated skills in written communications; ability to compose basic, as well as, complex proposals, technical documents, and formal letters

Demonstrated skills in oral communications

High energy level with the ability to work in a fast paced, ambiguous environment with a bias for action

Proven success in developing and maintaining internal and external relationships while effectively navigating organizational barriers

High commitment to achieving goals and plans

Excellent organizational, planning and time management skills

Ability to assist with multiple projects simultaneously

High attention to detail with the ability to recognize discrepancies

Ability to collaborate with a variety of individuals from various socio-economic, cultural and ethnic backgrounds

Competencies:

Self-Motivated

Work Independently

Initiative

Trustworthy

Professionalism

Reliability and Punctuality

Team-Oriented

Customer Oriented

Positive Attitude

Thoroughness

Pike is an Equal Opportunity Employer

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.