Thank-you email after an interview
Send it within a day. Mention one real thing from the conversation, say why you fit, and keep it under 120 words.
Subject: Thank you for speaking with me
Hi [interviewer’s first name], Thank you for taking the time to talk with me about the [role] role at [company]. I especially enjoyed hearing about [something specific you discussed]. Our conversation made me more excited about the role. [why you fit, in one line], and I would like to bring that to your team. Please let me know if I can send anything else. I look forward to the next step. Best, [your name]
How to get it right
- Send it the same day or the next morning. After two days it reads as an afterthought.
- Mention something only this interviewer said. It proves you listened and keeps the note from looking copied.
- If you met more than one person, send each a separate note with a different detail.
- Fix one thing you forgot to say, but briefly. A thank-you is not a second interview.
Questions about this template
- Is a thank-you email after an interview necessary?
- It is not required, but it helps. It keeps you in mind and gives you a chance to add a point you missed.
- How soon should I send it?
- Within 24 hours. The same evening is ideal.
- Email or handwritten?
- Email. It arrives before a hiring decision is made.
- What if I was interviewed by a panel?
- Send each person a short note, changing the detail in each so they do not look identical.
Read the guide
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