Among meeting, convention, and event planners, AI is already used for some of the tasks. Measured exposure for meeting, convention, and event planners: 10% (some).

Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.

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About the job

About InstaLILY

InstaLILY is an AI products and infrastructure company that puts execution at the frontier of enterprise AI. That work begins with Lily™ , the world's first AI Forward Deployed Engineer, which learns how a business works, builds the software it needs, and goes live in days. It does not leave when the work ships; it stays and keeps the software working as the business changes. Lily runs wherever the work happens, in the cloud, on-premise, or at the edge, through InstaLILY's Small Data Center, built with NVIDIA technology. Founded in 2023 by Amit Shah and Sumantro Das, InstaLILY has raised nearly $100 million from Energize Capital, Insight Partners, and Home Depot Ventures. Headquartered in New York, with offices in San Francisco, London, and Toronto, InstaLILY serves leading companies across construction, industrial distribution, logistics, healthcare, and other operationally intensive industries. Learn more at https://instalily.ai/ .

The Traction

Revenue grew 5x over the past year, and Lily has driven over $200M in new annual sales for a single customer. We serve some of the largest operators in our industries, including SRS Distribution (part of The Home Depot family), United Rentals, and Henry Schein, and we work closely with the Google DeepMind and NVIDIA ecosystems.

How We Work

We work in small teams with real ownership: clear problems, direct access to the customers whose work you're changing, and room to ship. Your code runs in live production systems inside billion-dollar operations, so you see your impact directly. People who do well here want that proximity to the work. We're growing fast, and the people who join now shape what this company becomes. Everything runs on three principles: Customers, Culture, and Code.

The Role

You own every room InstaLILY puts people in.

Executive programs come first: summits, customer working sessions, and private dinners with senior operators. That is where our deals actually move, and it is where most of your attention should go. Industry trade shows in distribution and construction come next, then the partner and ecosystem circuit with NVIDIA, Google, and Microsoft, then the internal events that keep a fast-growing team across four offices feeling like one company.

The job is not logistics support. It is deciding what an event is for, what has to be true for it to work, and then making that happen. Who is in the room matters more than the room. A dinner for twelve operators that produces four qualified conversations beats a booth that collects three hundred badges, and you should be the person in the building who argues that case with evidence.

You'll own the calendar, the budget, and the run-of-show. You'll brief the founders before they walk on stage. You'll chase the follow-up until it shows up in pipeline, because an event nobody follows up on did not happen.

You will not be doing all of it alone. Events are already running day to day, and you'll set the direction and the standard for that work while still being on site yourself.

You'll work with sales leadership and the founders on what these rooms are for.

What You'll Do

Roughly in priority order.

Executive programs. Design and run the summits, working sessions, and private dinners that put senior operators in a room with us. Set the objective, build the format around it, and own who gets invited.

Own the calendar. Build the annual plan across hosted events, trade shows, partner events, and internal gatherings. Decide what we do, what we skip, and what we kill after it underperforms.

Trade shows and conferences. Own our presence in distribution, construction, logistics, and healthcare: booth, speaking slots, side events, and the meetings booked around them.

Partner and ecosystem events. Work the NVIDIA, Google, and Microsoft circuit, and build the joint events that come out of those relationships.

Run the show. Own the run-of-show and be the person making calls on site when the AV fails, a speaker cancels, or forty more people arrive than registered.

Budget. Own it end to end. Negotiate with venues and vendors, track spend, and be able to defend cost per qualified conversation.

Follow-up and reporting. Build the pre-event outreach and the post-event sequence, get the data into HubSpot cleanly, and report what each event actually produced.

Direct the work. Set priorities and quality standards for the events work running day to day, and make it better.

Executive prep and internal events. Brief founders on who's in the room and what to say. Run offsites and all-hands across New York, San Francisco, London, and Toronto.

What You'll Need

6+ years running B2B events , with real weight on hosted executive programs rather than only trade show logistics.

You've owned a program, not just events. You've held an annual calendar and a budget, made the call to kill something, and defended it.

Experience directing someone else's work. Formally or not. You can set a standard and hold it without doing the task yourself.

Commercial judgment. You think in meetings created and pipeline influenced, not attendance and swag.

Vendor and budget command. You negotiate hard, track every line, and don't get surprised by an invoice.

Unflappable on site. Something always breaks. You fix it without escalating and without visible panic.

Comfort with executives. You can tell a founder their talk is running long, and direct a room of senior operators without being pushy about it.

Sharp written communication. Invitations, agendas, and follow-ups that people actually read.

AI-native. You use frontier AI tools to run more events than a team this size should be able to run.

Travel. Expect roughly 25% travel, concentrated in event season.

In-person availability. 5 days/week in our New York office.

What You'll Get

Real traction. The product works, customers are live, and we've already driven over $200M in incremental revenue for customers. Our events have something real to say.

Ownership. You own the function: the strategy, the budget, and the standard.

Access. Rooms full of senior operators at some of the largest companies in construction, distribution, logistics, and healthcare, plus the Google and NVIDIA ecosystems.

Direct access. You'll work with the founders and sales leadership on what these events are for.

Stage. Early enough to shape how InstaLILY shows up in the market.

Compensation and Benefits

Salary Range: $110,000 - $135,000, commensurate with experience

Equity: Generous stock options awards and refreshers for top performers.

Benefits: Medical, Dental, Vision, 401K, Well-being stipend, In-office lunch reimbursement, PTO and 10 US Federal Holidays, and more!

Quality Over Quantity

To ensure a focused, high-quality hiring experience, we kindly ask candidates to limit their applications to 3 open requisitions at any given time . Applying strategically to roles that best align with your skills and career goals gives you the highest chance of standing out. Have you interviewed with us in the past 12 months? We encourage you to reach out directly to your previous interviewer rather than submitting a new application.

InstaLILY is committed to providing an inclusive and barrier-free recruitment process. If you require an accommodation, please let us know, and we will work with you to meet your needs.

We use AI to assist with parts of our application review process. If you’d like to opt out, please contact our recruiting team ( lily.hiring@instalily.ai ).