Operations Manager (NARA I)

About Us

When military bases, national security agencies, federal buildings, healthcare facilities, and leading commercial clients in Washington D.C and across the nation need superior facility support services, we answer the call. We offer a unique combination of government experience and facilities expertise that has helped us earn a position as one of the country’s leading integrated service providers.

Job Summary

EMCOR Government is seeking a talented Operations Manager to lead our facilities maintenance and operations support services contract for the National Archives and Records Administration in Washington, DC (NARA I). This position is considered key personnel and responsible for all contract operations. This position requires strong leadership, organizational, supervisory, and communication skills plus the understanding of numerous mechanical and structural systems (High-pressure steam boilers, chillers, central plants, HVAC, electrical, fire systems, plumbing, structural, carpentry etc.). Custodial, NARA warehouse and audio/visual operations are also included.

The Operations Manager will also oversee several strategic subcontractors (high voltage, snow/grounds, generators, transportation, pest management, etc.).

The selected candidate will be located primarily at NARA I and will be required to travel periodically between NARA I and NARA II (College Park, MD), based on 24/7/365 mission needs.

Reporting: This position reports directly to program management.

Supervision: This position will directly supervise the Chief Operating Engineers, Leads/Foreman, Trades, Watch standers, Warehouse Manager, Audio/Visual Manager, Custodial Supervisors, etc. This position will directly manage subcontractors for core services and IDIQ projects, as well as consultants.

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Essential Duties & Responsibilities

Leadership and Management

Provides leadership, direction, and oversight of day-to-day activities like preventive maintenance scheduling, IDIQ preparation and scheduling, vendor visits, etc.

Knowledge of building systems to include boiler/chiller, HVAC, Plumbing, Electrical, Security, Fire system, building automation, etc.

Meets with building manager daily to discuss on-going issues and/or future plans.

Monitors P&L and participates in the annual budget planning ad reforecasts.

Provides trend analysis on O&M, safety, quality, and overall contract performance.

Trains, mentors, and develops subordinates in preparation for increased responsibility and potential advancement.

Creates reports and presentations and briefs company and customer leadership.

Ensures staff are trained, licensed, and qualified to perform contract operations.

Administers multiple collective bargaining agreements within daily operations.

Manages custodial operations and campus grounds beautification.

IDIQ Planning and Cost Estimating

Prepares the scope of work for various types of construction or repair projects.

Prepares detailed cost estimates using RS Means or an equivalent cost estimating software. Must be able to articulate and justify cost and technical methodologies.

Develop selection/options for most economical systems/approach to be utilized in preparation of bid packages.

Solicits competitive bids and prepares estimates that are formally submitted to EMCOR senior leadership and the client representative for approval.

Provides thoughtful, itemized, and detailed estimate/technical proposal for client evaluation.

Formally present prepared estimates and other project deliverables to management and other project stakeholders.

Prepares equipment and material submittals for client approval as specified.

Plan, estimate, and schedule all types of work requests including complex electrical, mechanical, control systems, and structural work.

Performs cost comparisons for repair vs. replacement.

Prepare complete plans (e.g., existing and proposed) and method of execution for all IDIQ work requests

Ability to read and understand as-builts, architectural, electrical, plumbing and mechanical drawings.

Ability to read and understand manufacturer’s submittals and literature.

Performs quality assurance on subcontractor performance, ensures compliance and acceptable services were performed, prepares invoices upon completion of all IDIQ projects to ensure timely accounts receivable receipts.

Prepares a punch list and Quality Assurance inspection at the completion of all projects and ensures that all work is completed as per specifications and in a professional manner.

Prepares and submits Request for Information (RFI) to the client as necessary.

Attends and presents at Government meetings.

IDIQ Project Management

Collaborates with site/HQ procurement, contracting departments and Center of Excellence for competitive bids, site walks, submittal packages, awards, etc.

Directs subcontractors, monitors, and reports IDIQ progress/status updates to senior management and NARA facilities’ staff.

Receives submittals, maintains NARA technical reference library.

Collaborates with site/HQ for asset intake and management. Responsible for IDIQ project’s new/replacement assets and information (i.e., warranty, S/N, job plans, specifications, etc.) is accurate in Maximo (Computerized Maintenance Management System).

Creates presentations/spreadsheets to manage, track and brief progress to senior program management and NARA senior leadership.

Qualifications

Must have a minimum of seven (7) years of experience supervising 5 or more managers/departments and operations in a complex and dynamic environment.

Must have a minimum of five (5) years of experience in IDIQ management, MEP planning and estimating structural, electrical, and mechanical IDIQ projects in a large facility or multiple facilities with highly complex mechanical, electrical, and structural requirements.

An associates degree/bachelor’s degree in engineering, project management, construction or related field is required or a combination of education, experience, professional licensing/certification may be acceptable.

Experience with RS Means cost estimating software or other “equal” cost estimating software that is widely recognized within the facilities maintenance and construction industries is desired.

Proficiency with AutoCAD is highly desired.

Proficiency with Maximo is highly desired.

Must have excellent communication and listening skills and the ability to communicate with various levels within the organization.

Must demonstrate and extremely high level of attention to detail and the ability to take initiative and adapt quickly to changing requirements.

Must possess the ability to work under the pressure of multiple deadlines, managing and coordinating multiple projects, sometimes during off-hours.

Proficiency with Microsoft Project and/or Smartsheet desired.

Formal presentation/briefing skills are required.

Must possess and consistently demonstrate a Mission First, People Always mindset.

Physical Demands

The physical demands described here are representative of those that must be meet by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle; or feel; reach with hands and arms; talks or hear and test or smell. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

Compensation Range: $108,0000 - $125,000

Other Compensation: none

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.