Director of Payroll

General Definition of Work The director of payroll, under limited supervision, performs senior level work with considerable decision-making discretion overseeing key payroll management duties, such as auditing the monthly payroll processes, ensuring the accuracy of each payroll cycle, calculating back payments and pay adjustments. This position will work closely with department administration to ensure that the payroll processes are accurate, efficient, and compliant with required regulations. Employee performs complex and supervisory work to carry out Board of Education policies and procedures related to payroll systems under the direction of the Assistant Finance Officer of Workforce Management & Payroll.

Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status Pay Grade 10/Full-time, 12 months

Reports To Assistant Finance Officer of Workforce Management & Payroll

Place of Work The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

Adhere to all state, federal, and local laws, policies, and procedures

Lead, manage, supervise, and evaluate assigned staff/programs

Investigate, analyze, and formulate methods for handling special projects/reports

Audit data integrity between HRIS and other payroll software

Oversee the day-to-day systems operations of the payroll department in collaboration with compensation department

Oversee payroll processes including new employee set-up, employee changes, terminations, timesheet entries/monitoring, balancing, and finalizing payroll

Process and administer electronic direct deposits

Process and audit automated absence reporting

Responsible for the daily maintenance of the school payroll accounting system

Assist in supervision of daily Finance Department activities, monitors compliance

Manage voluntary and involuntary employee deductions

Manage the Orbit Retirement System Reporting

Process garnishments in compliance with state and federal laws

Oversee external/departmental audits

Oversee and manage position allotments to include verification and tracking in collaboration with the human resources department

Collaborate, develop, and implement payroll systems policies and programs

Facilitate staff meetings and attend other related meetings as needed/required

Complete local, state, or federal surveys and reports accurately and promptly

Facilitate/participate in professional development workshops and leadership training

Create an inclusive environment with positive communication/public relations

Perform related work as assigned or required

Knowledge, Skills, Abilities

Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures of public school system financial policies

Comprehensive knowledge of federal, state, and local regulatory requirements applicable to school system finances

Knowledge of generally accepted accounting principles and principles of public administration, particularly as they relate to units of local government

Knowledge of State statutes, policies, and regulations regarding financial transactions and of federal laws and rules impacting financial operations

Skilled in technology with demonstrated ability to use spreadsheet software and word processing software

Ability to use computer-based financial software packages to include experience with database search and retrieval both through query functions and typical web-based reporting in order to answer questions or to detect errors

Ability to maintain professional and emotional control under stress

Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor

Ability to learn and use specialized tools, equipment or software related to business needs

Ability to develop and monitor a budget

Ability to direct and evaluate the work of others

Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations

Ability to communicate effectively

Ability to reason, make judgments, and maintain effective working relationships

Ability to employ positive communication skills in all settings/mediums

Ability to problem-solve utilizing sound judgment

Ability to maintain confidentiality regarding school system business

Ability to take initiative, work independently, and exercise sound judgement

Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy

Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs

Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions

Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment

Education and Experience

Bachelor's degree in accounting, finance, business, or related field required

Minimum of five (5) years’ experience in payroll preferred

Equivalent combination of experience and education

Special Requirements

Possess and maintain a valid Driver’s License or ability to provide own transportation

Travel to school district buildings and professional meetings