Senior Paralegal - Corporate

Senior Paralegal – Corporate

Department: Legal

Reports To: VP, Legal, Corporate, Governance & Securities

Location: This role is based in our NYC office with a hybrid work schedule (e.g., 3 days in-office, 2 remote), subject to team needs.

Type: Full-time

ABOUT THE WELLA COMPANY

Together, WE enable individuals to look, feel, and be their true selves.

Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella, Clairol, OPI, Nioxin and ghd. With 6,000 employees globally, presence in over 100 countries, Wella Company and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, Wella Company empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders.

For additional information about the Wella Company please visit www.wellacompany.com .

Position Summary:

We are seeking a highly skilled and experienced Senior Corporate Paralegal to join our Legal Team. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters on a global level. The ideal candidate will have a strong background in U.S. corporate law and exposure to international entities and governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast-paced environment.

This is a high-impact role for a seasoned paralegal who thrives in a dynamic legal environment and is eager to contribute to both strategic corporate initiatives and day-to-day legal operations.

Key Responsibilities:

Corporate:

Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries

Assist with the planning, coordination, and execution of board meetings for international subsidiary entities, meeting logistics, and distribution of meeting materials

Maintain global subsidiary corporate governance calendars (i.e., annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements

Support legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities

Organize corporate documents such as bylaws, charters, and corporate policies

Maintain and update entity management systems (e.g., CSC and SharePoint)

Coordinate with local teams (legal, finance, compliance) and external counsel as needed

Support on due diligence projects internally and on diligence portals

Assist with notarizations and coordinate with directors and officers regarding appointments and removals

Support know-your-customer (KYC) requests

Document Execution and Coordination – collecting signatures for corporate documents and compiling those documents

Legal Entity Support: Handle requests for legal entity corporate documents

Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation

Qualifications:

Bachelor’s degree required; paralegal certificate from an ABA-approved program preferred

Minimum 10+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management

Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint

In-depth experience working on company due diligence projects internally and on external diligence portals

Contract review and contract management experience in a global corporation

Experience with contract drafting and management

Exceptional organizational, communication, and analytical skills

Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment

Ability to maintain confidentiality and exercise sound judgment

Strong initiative and self-starter; ability to assimilate quickly, ask the right questions

Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions

Preferred Qualifications:

Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus)

Public company experience a big plus

Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e-discovery software, and AI-enabled legal research platforms is a plus

Notary Public certification strongly preferred

We offer a competitive compensation package, comprehensive benefits, and opportunities for professional development in a collaborative and inclusive legal team.

We disclose the compensation range for positions in compliance with local law. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, skills and in comparison to internal incumbents currently in similar roles. Pay Range: $115,000-145,000 salary per year. The range listed is just one component of Wella Company's total rewards package for employees. Other rewards may include annual bonus plan or variable pay, depending on the role. In addition, Wella Company provides a rich variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays and paid time off (PTO).

NOTICES

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance and/or a reasonable accommodation due to a disability during the application process, please email NA.Recruiting@wella.com . This email account will not respond to inquiries regarding the status of a candidate’s application.

Wella participates in the E-Verify Program to confirm eligibility to work in the United States. Information regarding your rights: Know Your Rights and Pay Transparency Nondiscrimination Provision.