Executive Assistant

About the role

About Client: Client is an electric utility company. It has become one of the largest investor-owned electric systems in the United States. It operates a diverse portfolio of power plants, including nuclear, coal, natural gas, and renewable energy facilities.

Job Description:

The Legal Department Executive Assistant provides high-level administrative and operational support to the legal team, including senior leadership.

This role helps drive organizational effectiveness through continuous improvement, operational excellence, collaboration, and professional communication. This role manages team schedules, coordinates meetings and travel, prepares business materials, and handles confidential information with discretion.

The ideal candidate is a forward-thinking professional who thrives in a fast-paced environment, anticipates needs, and consistently delivers high-quality results. Key Responsibilities:

Manage complex calendars, scheduling, and meeting coordination. Complete timesheet submissions.

Coordinate travel arrangements, expense reporting, and other related administrative activities.

Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.

Prepare, edit, and format presentations, reports, correspondence, and other business documents.

Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions.

Screen, distribute, and prioritize communications, mail, and information requests.

Collect, organize, and prepare information for department leadership.

Provide on-site administrative and event support as needed.

Collaborate with outside counsel, ensure accuracy throughout invoice review and matter management processes.

Order office supplies, manage facility requests, and support new hire onboarding.

Partner effectively with other administrative professionals and business stakeholders.

Anticipate executive needs, identify priorities, and proactively resolve issues.

Support special projects and additional responsibilities as assigned.

Recommend and implement process improvements to enhance efficiency and effectiveness. Qualifications:

Minimum of 10 years of administrative or executive support experience, including support of senior leadership or C-suite executives.

Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations, reports, and communications.

Exceptional organizational skills with strong attention to detail and accuracy.

Excellent verbal, written, and interpersonal communication skills.

Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure.

Proven ability to work independently while collaborating effectively across teams.

Strong customer service mindset and relationship-building skills.

Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

Demonstrated problem-solving skills, initiative, and commitment to continuous improvement.

Professional presence and confidence interacting with executives, Board members, employees, customers, and external partners. Key Competencies:

Integrity and ethical conduct

Accountability and ownership

Collaboration and teamwork

Proactive and forward-thinking mindset

Adaptability and flexibility

Professionalism and discretion

Strong customer focus

Multitasking and prioritization

Initiative and continuous learning

Results orientation and attention to detail

Effective communication and relationship management

Independent judgment and decision-making

This role requires a highly organized, resourceful professional who can anticipate needs, adapt to changing priorities, and serve as a trusted partner to the Legal Team.

Please note that ApTask offers subsidized insurance coverage to our employees.

About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer: At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

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