Administrative Assistant (Construction)

Summary

We are representing a highly respected and growing commercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments. Known for their commitment to quality, integrity, and long-term client relationships, they are seeking an experienced Administrative Assistant to help the VP with many office-related tasks. This is a remote-based position for candidates located anywhere in California, Nevada, or Pacific Northwest. This individual must be able to manage multiple priorities in a fast-paced environment.

Duties & Responsibilities

Provide comprehensive administrative support to project management teams

Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements

Maintain organized electronic and physical filing systems for projects, contracts, and technical records

Assist with project document control and distribution

Coordinate scheduling of daily field work activities

Support proposal preparation efforts, including assembling qualification packages and bid documents

Process incoming and outgoing correspondence, phone calls, and emails professionally

Assist with invoicing, expense tracking, and basic accounting or billing support as needed

Interface with clients, vendors, subcontractors, and internal staff in a professional and courteous manner

Perform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operations

Ensure compliance with company procedures, project requirements, and confidentiality standards

Qualifications & Requirements

Minimum of 3–5 years of administrative experience within a construction, engineering, or related professional services environment

Prior experience supporting project managers, engineers, or construction teams is strongly preferred

High school diploma or equivalent required; associate’s degree or higher is a plus

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint); experience with document management or construction software is a plus

Strong organizational skills with the ability to manage multiple priorities and deadlines

Excellent written and verbal communication skills

High attention to detail and accuracy, particularly with technical and project-related documentation

Professional demeanor with strong interpersonal and customer service skills

Ability to work independently while also contributing effectively within a team environment

Familiarity with construction or engineering terminology, workflows, and project lifecycles preferred

Employment Type: Full time

Location: Los Angeles, CA