Payroll Coordinator

OVERVIEW

Experience something categorically different. With over 1,400 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice; Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.

If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction . Are you up for the challenge?

THE IMPACT YOU CAN HAVE:

This position will be responsible for performing the administrative tasks of the payroll department and processing some pay groups. The Payroll Coordinator will support the payroll team by performing tasks that assist in payroll processing. This position will be responsible for researching and responding to time sensitive payroll related requests, ensuring accuracy and confidentiality. The Payroll Coordinator provides great customer service to current and former associates, field and corporate management, through verbal and e-mail communications.

YOU'LL ACCOMPLISH THESE GOALS BY:

Assist with processing payroll on a weekly basis, which includes running reports and researching missing time-card punches.

Process some pay groups, typically smaller in size.

Research and respond to garnishment related requests in a timely manner.

Respond to time-sensitive inquiries from business partners, ADP and other agencies and pro-actively follow-up on issues

Assist with data gathering, retrieve documents and files as needed

Prepare, edit, and update payroll reports and spreadsheets

Create communications regarding payroll related information and due dates for distribution to field and corporate associates

Work with ADP to set up new stores to ensure checks and wisely pay cards go to the correct address.

Read and route incoming mail and email and process outgoing mail daily

Assist the Payroll Tax Analyst with monthly and quarterly requests

Answer associate phone calls with professionalism and respond or transfer the call to the appropriate payroll administrator

Interface with management, business partners from all functional areas, employees and Payroll team members in a collaborative manner

Document and update various payroll processes to ensure continuity, consistency and efficiency within the department

Assist with special projects

Perform additional tasks as assigned

THE ESSENTIALS FOR SUCESS:

2-year Associates degree preferred

General understanding of the payroll end to end process

Familiarity with payroll rules and regulations

ADP, ECP and UKG knowledge helpful

Ability to work independently and in a team environment

Self-motivated and independent problem solving ability

Strong attention to detail and audit skills

Ability to maintain the confidentiality of sensitive information

Ability to manage multiple tasks with frequent interruptions

Proficient in Microsoft Suite products

Excellent written, verbal and interpersonal skills

SPECIAL POSITION REQUIREMENTS

This role requires travel to Bolingbrook, IL office 5 days per week at least 3-4 hours per day in office.

Customer service focus

Problem solving and decision making skills

Due to Payroll processing schedule, may need to work certain holidays/weekends

Comfortable in a fast paced, deadline oriented environment

#LI -JB2

The pay range for this position is $20.87 - $28.60 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta ABOUT

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful . Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

THE IMPACT YOU CAN HAVE:

This position will be responsible for performing the administrative tasks of the payroll department and processing some pay groups. The Payroll Coordinator will support the payroll team by performing tasks that assist in payroll processing. This position will be responsible for researching and responding to time sensitive payroll related requests, ensuring accuracy and confidentiality. The Payroll Coordinator provides great customer service to current and former associates, field and corporate management, through verbal and e-mail communications.

YOU'LL ACCOMPLISH THESE GOALS BY:

Assist with processing payroll on a weekly basis, which includes running reports and researching missing time-card punches.

Process some pay groups, typically smaller in size.

Research and respond to garnishment related requests in a timely manner.

Respond to time-sensitive inquiries from business partners, ADP and other agencies and pro-actively follow-up on issues

Assist with data gathering, retrieve documents and files as needed

Prepare, edit, and update payroll reports and spreadsheets

Create communications regarding payroll related information and due dates for distribution to field and corporate associates

Work with ADP to set up new stores to ensure checks and wisely pay cards go to the correct address.

Read and route incoming mail and email and process outgoing mail daily

Assist the Payroll Tax Analyst with monthly and quarterly requests

Answer associate phone calls with professionalism and respond or transfer the call to the appropriate payroll administrator

Interface with management, business partners from all functional areas, employees and Payroll team members in a collaborative manner

Document and update various payroll processes to ensure continuity, consistency and efficiency within the department

Assist with special projects

Perform additional tasks as assigned

THE ESSENTIALS FOR SUCESS:

2-year Associates degree preferred

General understanding of the payroll end to end process

Familiarity with payroll rules and regulations

ADP, ECP and UKG knowledge helpful

Ability to work independently and in a team environment

Self-motivated and independent problem solving ability

Strong attention to detail and audit skills

Ability to maintain the confidentiality of sensitive information

Ability to manage multiple tasks with frequent interruptions

Proficient in Microsoft Suite products

Excellent written, verbal and interpersonal skills

SPECIAL POSITION REQUIREMENTS

This role requires travel to Bolingbrook, IL office 5 days per week at least 3-4 hours per day in office.

Customer service focus

Problem solving and decision making skills

Due to Payroll processing schedule, may need to work certain holidays/weekends

Comfortable in a fast paced, deadline oriented environment

#LI -JB2