Executive Administrative Assistant 1
Mahle
Farmington Hills, MI · Posted October 10, 2026
We last confirmed this job open on October 28, 2026. Check the employer’s site to see if it is still taking applications.
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How AI is used in this kind of work
Among executive secretaries and executive administrative assistants, AI is already used for some of the tasks. Measured exposure for executive secretaries and executive administrative assistants: 23% (some).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
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About the job
Your Contribution:
As a Executive Administrative Assistant, you will be supporting the Vice President of Finance, Accounting & Legal Affairs North America serving as a trusted business partner responsible for maximizing executive effectiveness, improving organizational efficiency, coordinating leadership activities, and leveraging Microsoft 365 and AI-enabled workplace tools to drive productivity, handling highly confidential information and performing with exceptional judgment, professionalism, initiative, and organizational skills.
• Provide executive-level professional support to the Vice President and Finance Leadership Team.
• Manage complex calendars, schedules, priorities, meetings, and executive communications.
• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365 applications.
• Coordinate leadership meetings, document action items, and track follow-up activities.
• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.
• Plan and coordinate domestic and international travel arrangements and related logistics.
• Prepare and process expense reports through applicable corporate systems.
• Act as liaison with employees, executives, external partners, and corporate leadership.
• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.
• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.
• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.
Your Experience & Qualifications:
• High school diploma required; associate or bachelor’s degree preferred.
• Minimum 7 years of executive administrative experience supporting senior leaders.
• Advanced proficiency in Microsoft 365 including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneNote, and Copilot.
• Excellent organizational, project coordination, and time management skills.
• Demonstrated ability to manage highly confidential information.
• Excellent written and verbal communication skills.
• Strong attention to detail, problem-solving ability, and follow-through.
• Experience with SAP Concur and global organizations is a plus
Our Offer:
We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities, attractive salary & extensive personal benefits. We encourage you to apply even if you don´t meet every single requirement. You may just be the right candidate for this or other roles.
After receiving your online application, the interview process will typically be, a screening call followed by Personal Interview(s).
For more information about MAHLE and what a career with us looks like for you, click here. Jobs & Career MX |MAHLE
#TeamMAHLE is diverse, and we see that as a great advantage! We welcome applications with diverse experiences, backgrounds, and identities.
Do you have any questions?
SERGIO.JOSE.TAMEZ@MAHLE.COM