Office Assistant
PrideStaff
Mahwah, NJ · Posted October 15, 2026
No experience needed. The posting says: “Open to recent college graduates with a degree in Construction Management seeking entry into the construction industry.”
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About the job
Administrative Assistant – Construction
Location: Mahwah, NJ Position Type: Full-Time, Temp-to-Hire Salary: $50k - $60k annually (Based on experience)
About the Role PrideStaff is seeking a sharp, proactive, and detail-oriented Administrative Assistant to join a fast-paced construction company in Mahwah, NJ. This role is essential to keeping daily operations running smoothly across active job sites and office management.
Key Responsibilities
Invoicing & PO Management: Process vendor invoices, purchase orders (POs), and work orders with high accuracy. Document Management & Compliance: Organize, archive, and manage high volumes of physical and digital job files, including permits, subcontractor insurance certificates (COIs), and compliance documentation. Central Coordination: Serve as a primary point of contact for internal project teams, field staff, subcontractors, and vendors. Scheduling & Tracking: Coordinate calendars and schedules for active job sites, maintenance tasks, and project timelines. General Administrative Support: Draft professional correspondence, manage email communications, prepare project reports, and handle day-to-day office administrative tasks.
Qualifications & Requirements Software Proficiency: Required: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook). Preferred / Plus: Hands-on experience with QuickBooks and/or AppFolio (or similar accounting/property management software).
Industry Experience & Education: Prior administrative experience in a construction environment is preferred, but not mandatory. Open to recent college graduates with a degree in Construction Management seeking entry into the construction industry.
Core Competencies: Proactive mindset: Ability to anticipate administrative bottlenecks and resolve issues before they escalate. Exceptional organizational and document-tracking skills. Strong written and verbal communication skills. Ability to prioritize multiple moving parts in a dynamic, high-energy environment.
Compensation / Pay Rate (Up to): $24.00 - $28.00 Per Hour