Senior Administrative Assistant

Overview

Senior Administrative Assistant

Full Time, 80 Hours Per Pay Period, Day Shift

Covenant Oncology Group Overview:

Covenant Health Oncology Group is part of the region’s largest cancer-fighting network, with more imaging centers, more board-certified physicians and surgeons, and more cancer and radiation centers closer to where you call home. All Covenant Oncology Group practices are committed to excellence and ongoing quality improvement.

Covenant Oncology Group is a leader in medical oncology services and provides patients access to all proven, drug-based treatments and the latest clinical trial medicines. Our team of board-certified, fellowship-trained medical oncologists and certified advanced practice providers deliver on-site care and treatment, including chemotherapy, immunotherapy, targeted therapy, and hormone therapy, at affiliated infusion centers throughout our region.

Position Summary:

Performs administrative duties for 3 or more VP level executives. Does work of a confidential nature and relieves executives of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment and knowledge of company practices, policies and organization.

Responsibilities

Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.

Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.

Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.

Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.

Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.

Maintains and organizes department files.

Makes travel and lodging arrangements directly or through travel agencies.

Maintains and orders office supplies as necessary.

Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.

Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.

Perform other related duties as assigned or requested.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.

Minimum Experience:

Five (5) or more year’s clerical/administrative experience.

Licensure Requirement:

None