Executive Assistant
ALLinOne
Coral Gables, FL · Posted October 21, 2026
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Where Coral Gables, FL ranks
Where Coral Gables, FL placed in our monthly rankings, month by month. Each month stays online at its own address.
November 2026
- #6Best cities for director and executive jobs in the Southeast25% · of 87
- #17Best cities for junior jobs in Florida28% · of 21
Pay compared with the market
This listing does not state pay. Across 285 open executive assistant listings that state pay, the middle half runs $75,500 to $114,500 and the median is $92,500.
Listed pay is what employers advertise, not what people are paid.
Skills this job asks for
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About the job
ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida, is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction, vendors, and internal teams. The Executive Assistant will play a key role in keeping projects, schedules, and communications on track in a fast-paced homebuilding environment. APPLY NOW! Jobs.ALLinONEemployment.com
Key Responsibilities
Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence
Assist with project coordination related to new home construction, including tracking timelines, milestones, and deliverables
Prepare reports, presentations, contracts, and documentation for executive and project use
Serve as a liaison between executives, construction teams, vendors, subcontractors, and clients
Track project updates, follow up on action items, and help ensure deadlines are met
Maintain organized records, files, and project documentation
Support budgeting, invoicing, and vendor communications as needed
Handle confidential information with professionalism and discretion
Qualifications
Proven experience as an Executive Assistant, Administrative Manager, or similar role
Project management or project coordination experience, preferably in construction, real estate, or homebuilding
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); project management tools a plus
Ability to work independently and adapt in a fast-paced environment
Preferred Experience
Experience supporting executives in a construction or homebuilding company
Familiarity with construction timelines, permits, or vendor coordination