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About the job

Key Responsibilities

Support and comply with company safety programs, training requirements, and policies; collaborate with project teams to manage Safety & Health performance of employees, contractors, and partners.

Collaborate with the Project Management team to support client relationships and interface with clients on proposal development and project-related matters.

Assist in developing internal and external project risk reviews and coordinate with Legal as required.

Coordinate the development and execution of project plans, including:

Project Execution Plan

Quality Assurance Plan

Safety & Health Plan

Subcontracting Plan

Project Staffing Plan

Organizational Charts

Procurement Plan

Support negotiation, approval, and execution of prime contracts, subcontracts, purchase orders, and change orders.

Develop and assist with implementation of site mobilization and demobilization plans.

Obtain and maintain required project permits.

Support bidder registration, pre-qualification, and subcontractor evaluation efforts.

Prepare Requests for Proposal (RFPs), assist with detailed scope development, bid evaluation, and contract award documentation.

Support implementation of project specifications, drawing releases, and design changes.

Execute contract administration activities including RFIs, submittals, meeting minutes, change management, and claims mitigation.

Assist with cost control, scheduling, work breakdown structures, project setup, closeout activities, and field progress tracking.

Prepare project status updates related to safety, risks, schedule, costs, and cash flow for internal and external stakeholders.

Support invoicing processes for prime contracts, subcontracts, suppliers, and client contractors.

Establish and maintain project documentation, filing systems, and document control processes.

Verify compliance of insurance, licensing, taxes, duties, and bonding requirements for contractors and suppliers.

Participate in and support project safety, quality, progress, and financial audits.

Facilitate material receiving, inventory control, storage, transportation, and materials management processes.

Collaborate with Superintendents and Site Managers to ensure subcontractor compliance with contract terms, safety, quality, and schedule requirements.

Support project turnover, closeout documentation, warranty tracking, and records retention.

Assist with maintaining compliance across all project activities through consistent application of company policies and procedures.

Support development of project labor agreements and onboarding of craft and field supervision as required.

Analyze composite crew rates, labor burdens, and equipment costs.

Coordinate staffing needs with field operations and HR teams.

Monitor labor classifications, benefits, labor laws, and craft progression records.

Assist in maintaining standards of craft competency, training, and development.

Estimate, forecast, and manage craft production rates and installation unit rates to ensure cost, schedule, and earned value targets are met.

Support applicable craft training initiatives.

Manage construction equipment inventory to ensure project readiness.

Perform additional duties as assigned.

Comply with all company policies, procedures, and standards.

Qualifications

Bachelors degree in Construction, Construction Management, Engineering, or a related field with a minimum of 3 years of relevant construction experience; equivalent experience may substitute for a degree.

Strong computer proficiency, including Microsoft Word, Excel, Outlook, PowerPoint, and Access.

Experience with document control, scheduling, cost control, and project management software preferred.

Excellent written and verbal communication skills.

Strong organizational, analytical, and problem-solving abilities with high attention to detail.

Ability to manage multiple priorities in a fast-paced construction environment.

Prior experience on construction sites or program management projects within industries such as aviation, commercial, energy, government, manufacturing, oil & gas, process, transmission & distribution, transportation, or water is preferred.

Basic understanding of Generally Accepted Accounting Principles (GAAP).

Ability to meet company driving requirements.