Billing Specialist (Subrogation)

Cozen O'Connor is seeking a Billing Specialist to join the firm's Finance Department, supporting the Subrogation practice. The ideal candidate will be responsible for managing a high-volume billing workload, ensuring the accurate and timely preparation, submission, and follow-up of invoices while supporting attorneys, clients, and internal stakeholders throughout the billing process. This position requires strong attention to detail, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. P lease note this is a hybrid work opportunity based in Philadelphia, requiring three days in the office and two days working remotely. This position reports directly to the Manager, Finance Insurance Operations.

Generate, review, and distribute prebills in accordance with attorney and client requirements

Process subrogation cost invoices and on-demand client invoices accurately and timely

Prepare billing adjustments, including cost corrections and occasional time and narrative edits

Review and redact supporting documentation when required for client submissions

Finalize and process client invoices in accordance with established billing procedures

Review client billing guidelines, matter setup requirements, and budgeting information through various client portals and websites

Submit electronic invoices through approved eBilling platforms utilizing Bill Blast

Distribute invoices via email through Bill Blast and other approved methods

Monitor eBilling transmissions, resolve submission errors, and perform necessary follow-up to ensure successful invoice delivery

Maintain current information regarding attorney billing preferences, billing schedules, matter status, and client-specific requirements

Perform daily matter maintenance and bill group updates within Aderant Expert

Communicate professionally with attorneys, paralegals, clients, and administrative staff to resolve billing issues and answer inquiries

Assist with special projects, reporting requests, and other billing-related duties as assigned

Ability to manage fluctuating workloads while maintaining accuracy and meeting deadlines

Strong prioritization and time-management skills

Proficiency in Microsoft Office Suite, including Excel and Word

Experience with Aderant Expert preferred

Bill Blast experience is a plus

Knowledge of eBilling platforms and electronic invoice submission processes preferred

Understanding of law firm billing practices, client billing guidelines, and legal invoice requirements preferred

Strong written and verbal communication skills

Demonstrated ability to work independently and exercise sound judgment

Highly organized, detail-oriented, dependable, and self-motivated

Ability to multitask effectively in a fast-paced, deadline-driven environment

Strong interpersonal skills with a commitment to providing exceptional internal and external customer service

Professional and courteous communication skills when interacting with clients, attorneys, paralegals, and staff

High school diploma or GED required; Associates or Bachelors degree preferred

Previous law firm, insurance, subrogation, or professional services billing experience preferred

The salary range for this role is $60,000 - $70,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.