Administrative Assistant Online JD and Academic Success

Position Classification

FT Staff Non-union

Position Summary

The Administrative Assistant provides dedicated administrative, operational, and data management support for the Online JD Program, Academic Success and Bar Preparation, and the law school's assessment of student learning outcomes. The position supports Online JD program operations; coordinates academic success, bar preparation, and assessment activities; and collects, organizes, maintains, and reports student-performance and program data.

The position works closely with Online JD program leadership, the Associate Dean of Student Learning and Assessment, and the Assistant Dean and Director of Bar Exam Strategies to support program operations, student academic progress, assessment processes, and continuous improvement in both the online and residential JD programs.

Essential Duties and Responsibilities

Online JD Program Administration

Provide administrative and operational support for the Online JD Program, including coordination with program leadership, faculty, adjunct faculty, and academic support personnel.

Assist with establishing and maintaining administrative processes necessary for the effective operation of the Online JD Program.

Support faculty and adjunct faculty with administrative aspects of online course delivery, including course materials, class rosters, communications, and basic assistance with learning management systems.

Maintain program calendars, schedules, deadlines, student records, and other administrative documentation.

Assist with tracking student participation, academic progress, and completion of required activities in the online learning environment.

Academic Success and Bar Preparation

Provide administrative and operational support for academic success and bar preparation initiatives serving students in the Online JD and residential JD programs.

Coordinate administrative processes associated with academic support courses, bar preparation programming, workshops, and other academic success initiatives.

Maintain records of student participation, assignment completion, diagnostic assessments, practice examinations, and other academic support activities.

Coordinate student communications concerning academic support programming, requirements, deadlines, and available resources.

Assist with scheduling, organizing, and distributing materials for academic success and bar preparation activities.

Support the administration and tracking of diagnostic assessments, practice examinations, and other academic success activities.

Maintain records and track deadlines, required activities, and follow-up communications.

Assessment Administration

Provide administrative and operational support for the law school's programmatic assessment of student learning outcomes in both the Online JD and residential JD programs.

Maintain organized records of assessment activities, results, findings, and actions taken in response to assessment findings.

Track assessment schedules, reporting deadlines, faculty submissions, and other requirements associated with the law school's assessment plan.

Compile and organize assessment results for review by the Associate Dean of Student Learning and Assessment and relevant faculty committees.

Prepare tables, spreadsheets, reports, and supporting documentation for assessment activities, institutional reporting, accreditation, and program review.

Maintain documentation of the assessment cycle, including evidence collection, review of results, implementation of changes, and subsequent evaluation.

Coordinate communications and follow-up with faculty and other personnel responsible for collecting or submitting assessment information.

Support the administration of assessment-related surveys and other instruments used to collect information about student learning and program effectiveness.

Data Collection, Management, and Reporting

Collect, organize, maintain, and update student-performance, academic support, bar preparation, and assessment data.

Maintain spreadsheets, databases, and other systems for tracking academic performance, participation in academic support programming, bar preparation progress, and student-learning outcomes.

Prepare reports, summaries, spreadsheets, and other materials to support evaluation of student learning, academic success, bar preparation, and program effectiveness.

Track student participation and performance over time to support evaluation of academic interventions and student outcomes.

Coordinate with faculty, administrators, and staff to ensure that data collection processes are consistent, accurate, and timely.

Maintain confidentiality and appropriate security of student records and performance information.

Minimum Qualifications

Education – A two-year college degree or completion of a specialized course of study at a business or trade school.

Employment - Six months to two years of relevant administrative experience, preferably involving data management, program coordination, student services, or educational administration.(Equivalent combination of education and employment).

Preferred Qualification

Experience in higher education, academic support, student services, or educational program administration.

Experience maintaining student-performance records, assessment documentation, or program participation data.

Experience preparing reports or working with spreadsheets and databases.

Familiarity with learning management systems, particularly Canvas, and student information systems.

Experience supporting online or distance education programs.

Knowledge, Skills, and Abilities

Strong organizational skills and close attention to detail, particularly in maintaining accurate records and student-performance data.

Proficiency in Microsoft Excel, including organizing, sorting, filtering, and summarizing data.

Proficiency in Microsoft Word, Outlook, and other standard office applications.

Ability to collect, organize, maintain, and report information accurately and consistently.

Ability to manage multiple ongoing projects, prioritize responsibilities, and meet deadlines.

Ability to work independently and exercise sound judgment in completing assigned responsibilities.

Strong written and verbal communication skills.

Ability to coordinate effectively with faculty, administrators, staff, and students.

Ability to maintain confidentiality and handle sensitive student information in accordance with institutional policies and applicable law.

Effective problem-solving skills and the ability to identify and improve administrative processes.

Ability to learn and use student information systems, learning management systems, and other institutional technology platforms.

Understanding of the importance of accuracy, consistency, and timeliness in supporting student-learning initiatives and program assessment.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience.

Anticipated Schedule

Monday to Friday 8.30 AM to 5.00 PM.