Administrative Assistant

Position Classification

FT Admin

Position Summary

The administrative assistant for the law career services office supports the student/graduate-centered and outcome-focused work of the career services team and provides administrative support to the office’s directors. This position is eligible for a hybrid work arrangement in accordance with applicable University policies.

Essential Duties and Responsibilities

1. Daily Operations, Administrative, & Communications

Serve as front-line CSO professional and support day-to-day operations

Manage office phone, email, and calendar through cso@udmercy.edu account

Assist with budget, expense reports, and processing accounts payable

Manage subscriptions, including NALP, Crain’s, Legal News, MLW

Maintain employer contact lists for engagement efforts

Assist with CSO website and social media

Assist with creation and proofreading of office publications

Ensure communications are branded appropriately

Manage office supplies and refreshments

2. Career Services Management (csm) Software

Serve as main administrator for career services management software

Ensure students and graduates are entered and coded correctly in system

Support any data imports/migrations

Assist with externship and clinical applications through career services management software

3. Job Postings

Accept, investigate, post, and approve job postings

Communicate postings to counselors and assist with disseminating to students and recent graduates

Work directly with employers to maintain employment listings

Administer reciprocity program and create content for BYU Intercollegiate Job Bank monthly newsletter.

4. Programs & Hosting Employers

Support program planning and logistics

Attend CSO programming and represent office at other law school programs

Assist with invitations, scheduling, and execution of on-campus interview and other employer programs

5. Data Collection, Research, & Records

Maintain CSO files and records

Assist with collecting and reporting graduate employment outcomes and demographics

Assist with tracking student employment outcomes, including 1L outcomes, OCI outcomes, and clerkship outcomes

6. Resources & Relationships

Develop and maintain relationships with students, alumni, and employers through prompt and excellent service

Maintain relationships with internal colleagues to ensure smooth cross-departmental collaboration.

5% Other Duties as Assigned

Minimum Qualifications

Education – A High School Diploma (HR Confirmed).

Employment – Two to five years of experience (HR Confirmed).

Preferred Qualifications

A college degree or work experience.

High attention to detail required.

Superior communication skills required.

Grammar and organizational skills required.

Must possess a professional appearance.

Must possess a service attitude.

Must possess the ability to multi-task in a distracting environment and meet deadlines.

Must be self-motivated and innovative.

Ability to maintain confidentiality required.

Knowledge of legal education and the legal profession helpful, but not required

Knowledge, Skills, and Abilities

Technology skills required.

Proficiency with Office products, including, but not limited to, Word, PowerPoint, Outlook, and Excel.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule

8:30 AM to 5:00 PM

Hybrid work schedule to be determined with the team to ensure coverage of the office.