Executive Assistant to SVP

Perform a broad range of administrative duties for Senior Vice President.

In addition to supporting the SVP, serves as a backup to the CEO’s Senior Executive Assistant supporting CEO-related administrative activities, including scheduling coordination, meeting logistics, correspondence management, and executive office operations.

Supports the preparation and execution of Senior Leadership Forum meetings and Executive Staff meetings, including but not limited to helping coordinate and schedule agenda topics, communicating with presenters, receiving and distributing meeting materials, maintaining responsibility for meeting logistics, and other supporting duties as needed.

Provides occasional administrative support to Office of the President directors, including calendar management, scheduling, and meeting coordination.

Serves as a primary point of coordination for day-to-day operational and logistical needs across the Office of the President.

Manages office purchasing (P-Card activities) invoicing, procurement, and payment processes.

Assists with onboarding, project planning, process improvements, and departmental special projects.

Coordinates catering, meeting support, executive meetings, special events, and other leadership-related activities as necessary.

Assists with executive inquiries, correspondence tracking, document management, and records maintenance.

Collaborates with leaders and business partners across the organization to coordinate activities and resolve issues efficiently.

EDUCATION AND EXPERIENCE:

High School Graduate or GED equivalent required.

Three (3) years of secretarial experience required.

Proficient in the use of PC applications, i.e., Excel and Word.

Excellent organizational skills, strong verbal and written communication skills required.

Proficiency in business English.

Other related skills and/or abilities may be required to perform this job.

All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability.