Event Coordinator
Virtual Company
Clearwater, FL · Posted October 19, 2026
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November 2026
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How AI is used in this kind of work
Among meeting, convention, and event planners, AI is already used for some of the tasks. Measured exposure for meeting, convention, and event planners: 10% (some).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
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About the job
Event & Tradeshow Logistics Coordinator Pay: $29/hr to start | Location: Hybrid (2 days remote) | Schedule: Monday-Friday, 9am-5pm
The Fountain Group is hiring for a prominent client in the Beauty industry. This 6-month assignment may be extended or converted based on performance and budget.
About the Role You will manage logistics for events and tradeshows, including retro planning, product ordering, event venue research, and RSVP management. You will also support communication with third-party vendors and work with cross-functional teams and global markets.
Responsibilities
Manage event and tradeshow logistics: retro planning, product ordering, venue research, and RSVP management
Support communication with third-party vendors such as production agencies, venues, florists, photographers, A/V companies, and entertainment companies
Liaise with cross-functional teams (digital, marketing, education, and creatives), as well as internal teams and global markets
Manage schedules and timelines, and meet deadlines consistently
Develop creative briefs for event invitations and production materials as needed
Handle trade spending, vendor cost negotiations, purchase order management, and chargeback processing on a regular basis
Help create global guidelines that drive trade show and event consistency across all markets
Establish a trade show process for international events and identify gaps in needs
Requirements
Strong time management and the ability to meet deadlines
Excellent communication skills for working with vendors, internal teams, and global partners
Details
Pay: $29/hr to start
Duration: 6 months, with possible extension or conversion based on performance and budget
Schedule: Monday-Friday, 9am-5pm
Work arrangement: Hybrid, with 2 days remote
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