HR Assistant - Operations & Records Management

Required Education· High School or EquivalentRequired Qualifications/Skills/Experience· Entry-level HR experience with 0–2 years of experience· Excellent customer service skills and ability to interact effectively with others· Ability to manage multiple priorities and multitask with excellent organizational skills· Excellent verbal and written communication skills· Ability to deliver new associate and benefits presentations as required· Some knowledge of human resources principles and practices through study and/or application· Ability to identify and improve processes and procedures· Computer proficiency and technical aptitude, including advanced features in Microsoft Word and Excel· Ability to use an online eligibility system· High attention to detail· Microsoft Office proficiency· Ability to manage confidential records· Strong recordkeeping and organizational skillsPreferred Qualifications/Skills/Experience· Internship experience in human resources· Manufacturing environment experience· SAP experience· Experience with electronic filing, recordkeeping, and scanningOverviewThis entry-level human resources opportunity is suited for a detail-oriented and organized individual with 0–2 years of HR experience who can support HR operations and employee record management. The position requires strong customer service, communication, multitasking, and organizational skills, along with knowledge of HR principles and practices gained through education or practical application. The ideal candidate will be proficient in Microsoft Word and Excel, comfortable using online systems, and capable of handling confidential employee information with discretion. Responsibilities include sorting and reviewing personnel and medical files, maintaining accurate tracking records, documenting retention review details, coordinating file transfers, and preparing records for secure storage. The role also involves employee interaction and taking messages for HR representatives when they are unavailable. Internship and manufacturing experience are preferred, and SAP experience is an advantage. Success in this position requires accuracy, confidentiality, effective communication, and the ability to follow established recordkeeping procedures while supporting HR Operations.Job Duties· Sort and review files by type, including personnel and medical records· Process approximately 100 boxes containing approximately 3,000 files· Log files in Active and Terminated trackers· Include retention review details in file tracking records· Transmit file tracking information and records to HR Operations· Group files with similar years together when boxing records, wherever possible (for example, 2018–2019 or 2020–2021)· Coordinate pickup dates with HR Operations· Prepare and hand off files to Iron Mountain· Perform electronic filing, recordkeeping, and scanning· Maintain and handle confidential employee records appropriately· Interact with employees and provide customer service· Take messages when other HR representatives are unavailable· Support new associate and benefits presentations as required· Identify opportunities to improve processes and proceduresComments/Special Instructions100% On Site**Only those lawfully authorized to work in the designated country associated with the position will be considered.** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**