Office Manager
King & Bishop
Billerica, MA · Posted October 28, 2026
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How AI is used in this kind of work
Among first-line supervisors of office and administrative support workers, AI is already used for some of the tasks. Measured exposure for first-line supervisors of office and administrative support workers: 19% (some).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
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About the job
The Role
Reporting to the COO, the Office Manager will handle the day-to-day financial, administrative, and operational functions that keep our amazing small company running efficiently. This is a broad, hands-on role spanning bookkeeping, office management, and executive support — ideal for a highly organized self-starter who enjoys variety and thrives in a fast-moving startup environment.
Responsibilities
Bookkeeping & Finance
Responsible for accounts payable and accounts receivable, including processing payments and maintaining records.
Process vendor invoices, employee expense reports, and payments.
Support payroll processing and liaise with our payroll provider.
Assist with preparation of financial reports and provide data to our accountants and leadership as needed.
Help maintain compliance with tax filing deadlines and other financial obligations.
Office Management
Manage day-to-day office operations, including supplies, vendors, facilities coordination, and mail.
Serve as primary point of contact for building management, utilities, and office service providers.
Ensure the office environment is professional and running smoothly.
Support onboarding logistics for new hires (Gusto, equipment, access, orientation coordination).
Administrative Support
Support preparation of presentations, reports, and other materials as needed.
Manage user access across multiple platforms.
Handle ad hoc administrative tasks and special projects as they arise.
Qualifications
3+ years of experience in bookkeeping, office management, or administrative roles (combined experience across functions is a plus).
Proficiency with QuickBooks or comparable accounting software.