Procurement Specialist

Job ID#: 43405

Procurement Specialist – Midland, TX

Temporary Assignment | 3–4 Months with Potential to Extend

Position Summary

The Procurement Specialist will coordinate purchasing activities with operations, field personnel, accounting, and vendors to ensure accurate purchase order processing, timely receipt documentation, and effective invoice reconciliation. This role will support accounts payable and period-end close activities while helping implement and improve the company’s purchase order system. This is a 3–4 month temporary assignment with the potential to extend based on business needs.

Duties:

Coordinate purchase order preparation and processing for management-approved projects, including Authorization for Expenditure (AFE) projects

Create, maintain, and manage purchase orders, ensuring goods and services are properly documented and received in the ERP system

Partner with field personnel to investigate and resolve purchase order discrepancies, missing items, and inaccurate documentation

Ensure field teams document the receipt of goods and services within the required 48-hour timeframe

Utilize ERP systems to retrieve supporting documentation, including bills of lading, charge slips, and service tickets, to complete purchase order transactions

Review open purchase orders weekly to verify accuracy, validity, and outstanding requirements

Coordinate with vendors to obtain missing or pending invoices and resolve invoice discrepancies and disputes

Communicate purchase order details and project requirements to vendors, managers, and field personnel

Track purchase orders associated with AFE projects and other project-related expenditures in coordination with field managers and internal teams

Ensure purchases are initiated through the appropriate purchase order process and escalate unresolved discrepancies as needed

Assist with accounts payable activities and month-end and quarter-end closing processes, including AFE project reconciliations and vendor coordination

Collaborate with leadership to implement, strengthen, and improve the purchase order system and related procedures

Maintain compliance with company policies, procedures, and applicable safety and environmental guidelines

Perform additional duties as assigned based on business needs

Qualifications:

High school diploma or GED required

Experience in the oil and gas industry

Strong organizational, planning, and time-management skills with the ability to manage multiple priorities and deadlines

Excellent communication and customer service skills, with the ability to collaborate effectively across all levels of the organization

Ability to adapt and work effectively in a fast-paced, evolving environment

Proficiency in Microsoft Office, including Word, Excel, and PowerPoint

Strong analytical, critical-thinking, and problem-solving skills

Exceptional attention to detail and commitment to accuracy

Ability to travel as needed

Preferred Qualifications:

Bachelor’s degree in Business Administration, Business Law, Finance, Purchasing, or a related field

Experience in saltwater disposal (SWD) operations or the water midstream industry

Experience with NetSuite or similar ERP systems

Experience with purchase order management, accounts payable, invoice reconciliation, and project cost tracking

Position Details:

Location: Midland, Texas

Assignment Length: 3–4 months, with potential to extend

Employment Type: Temporary

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