Human Capital Management Analyst

Who We Are At the Ohio Department of Behavioral Health (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders. We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio's prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, OH. DBH Values: Service-Oriented (Person Centered, Solution Oriented, Customer Service Focused) Collaborative (Approachable, Reasonable, Transparent) Value Driven Innovative (Yes Before No) Strong Sense of Urgency Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued. The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive. Our workplace culture promotes wellness, second-chance hiring, and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect, both in the community and within our own team. What You'll Do The Office of Human Resources is seeking a detail-oriented and customer-focused Human Capital Management Analyst to support payroll, employee services, benefits, and human resources operations. This position serves as a key resource for employees, supervisors, and agency leadership by ensuring the accurate administration of payroll processes, providing HR guidance, supporting employee programs, and promoting compliance with applicable policies and procedures. This is an excellent opportunity for an HR professional who enjoys problem-solving, working with data and systems, providing customer service, and contributing to a high-performing HR team. Key Responsibilities Payroll Administration Compliance Coordinate and support bi-weekly payroll processing activities. Monitor employee timekeeping records and payroll transactions to ensure accuracy and compliance. Review payroll reports, identify discrepancies, and facilitate timely resolution of issues. Process payroll-related deductions and tax documentation. Serve as a resource for employees and supervisors regarding payroll procedures and timekeeping requirements. Partner with payroll representatives and internal stakeholders to resolve payroll concerns. Maintain payroll-related employee information within statewide HR systems. Employee Support HR Services Provide guidance and technical assistance to employees regarding HR-related programs and processes. Respond to employee and management inquiries in a professional and timely manner. Assist with employment verifications, personnel record requests, and workforce information inquiries. Support onboarding activities for new employees, including payroll-related orientation and documentation. Research and resolve employee issues involving payroll, benefits, and employment records. Benefits Administration Support Assist employees with benefit enrollment and changes related to health, dental, vision, life insurance, retirement, and voluntary programs. Provide support during annual open enrollment and qualifying life events. Research and resolve benefit-related questions and enrollment issues. Review reports to ensure benefit transactions are processed accurately and timely. Records Management Compliance Maintain confidential personnel records and electronic HR files. Support records retention and document management activities. Assist with public records requests and compliance initiatives. Monitor HR processes to promote adherence to agency policies, procedures, and regulatory requirements. Reporting Quality Assurance Review HR and payroll reports to identify errors, trends, and opportunities for improvement. Conduct quality-control reviews of personnel and payroll data. Assist with audits, reporting requirements, and special HR projects. Help ensure the integrity and accuracy of employee data across HR systems. This is an hourly position and is exempt from the bargaining units , with a pay range of 10 on the E1 Exempt Pay Range Schedule . Normal working hours are Monday through Friday, 8:00am to 5:00pm (Flexible Schedule). Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter. Required Educational Transcripts Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution’s website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution. Application Procedures To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, “see resume” is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly. Background Check Notice The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration. All final applicants tentatively selected for this class will be required to submit to urinalysis to test for illegal drug use prior to appointments. An applicant with a positive test shall not be offered employment. Rule 5122-7-21, “Background check on applicants,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health. If you require a reasonable accommodation for the application process, assessment /or interview, please contact Andrew Seifert, EEO/ADA Administrator at andrew.seifert@dbh.ohio.gov or 614-466-8884.