Event Specialist

Event Specialist

This is a hybrid role that works 2 days per week in office on average. Applicants must be based in/near Colorado Springs to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Summary

The Event Specialist is a hybrid role that combines the creativity of program design with the operational expertise of event production. This role works in close partnership with the sales team to design innovative event solutions while also managing the logistical details that bring them to life. The Event Specialist is client-facing, supplier-focused, and a key driver of both memorable attendee experiences and seamless program execution.

Primary Responsibilities

Collaborate with Sales to develop compelling proposals, presentations, and attendee experiences that align with PRA brand standards and client goals

Create detailed program designs across areas such as transportation, registration, gifting, tours and activities, teambuilding, offsite venues, dine-arounds, professional staffing, and other tactical service offerings

Research, source, and vet venues and supplier partners, maintaining strong industry relationships and staying ahead of trends

Attend monthly Creative meetings and Event Producer meetings

Prepare and manage program budgets, costings, and line-item details with accuracy, identifying opportunities for efficiencies and cost savings

Contribute to product innovation, ensuring sales tools, resource materials, and pricing guides remain current and relevant

Serve as the primary client contact from contract through program delivery, ensuring clear communication, proactive updates, and exceptional service

Manage logistical operations including supplier contracting, field staff scheduling, billing, invoicing, and program documentation

Confirm, negotiate, and finalize supplier arrangements, ensuring service expectations, pricing, and contractual terms are met

Conduct pre-conference meetings and oversee on-site event execution, troubleshooting and problem-solving in real time to guarantee success

Supervise, train, and direct Field Staff, ensuring they are well-prepared and equipped to deliver the program vision

Strategically monitors program financial health, adjusting as needed to meet business goals

Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.

Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

Bachelor's degree, or equivalent relevant experience, or a combination thereof

2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferred

Excellent interpersonal and communication skills

Ability to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documents

Ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers

Ability to multitask and work on multiple programs with different deadlines

Ability to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner.

Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partners

Must be able to work flexible hours including weekends, evenings and holidays

Salary: $50,000-$75,000 based on experience level.

Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery