Accounts Payable Specialist

Rolfson Oil was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.

Benefits:

Pay: $45k - $55k depending upon experience

Medical, Dental, and Vision health insurance elections

401K

Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost

Overtime pay for hours worked over 40 hours

Weekly Pay

Pay Card option

Online pay stub access

24-7 office support

Job Overview: Primary focus of this position is to manage the company credit card system and ensure accounts payable transactions are entered in an accurate, timely and efficient manner.

Responsibilities :

Manage the daily review of purchases made on company credit cards.

Assist cardholders with coding and processing of transactions in the Concur system.

Daily processing of orders, bills of lading (BOL’s) and invoices. Accuracy and timeliness of keying this data into the AP system is extremely important.

Ensure BOL’s and invoices are collected and reconciled daily.

Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.

Contact suppliers to request credits for incorrect billing, missing invoices, etc.

Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.

Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.

Manage bill approval process and check runs, ensuring vendors are paid timely.

Working with suppliers to verify account set up and get W-9’s for reporting.

Data entry and daily use of QuickBooks, Excel, and certain supplier portals.

Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.

Assisting the Finance Department with other projects as assigned.

Requirements:

Experience with reconciling invoices

Experience with QuickBooks

Ability to handle (and keep current) high transaction volumes

Strong attention to detail, deadlines and discretion

Good working knowledge of Microsoft Excel and Word

Good customer service skills, verbal and written

Prior office/administrative experience

Able to multitask in a high pace environment

Must be organized

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