Executive Assistant

Denver, Colorado, We are recruiting for a mission-driven Executive Assistant to join our team! We're with you for life’s journey. At Denver Health, purpose isn’t just something we believe in-it’s something we live every day, for life’s journey. Our Values Respect | Belonging | Accountability | Transparency Department Managed Care Administration Job Summary Under limited supervision, provides highly visible support and assistance to senior leadership to ensure effective use of time and productive interactions with staff. Will handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. Handles confidential information and communications. Requires full comprehension of company's operations and procedures. Uses discretion, judgment and advanced knowledge of organization to facilitate the executive's activities and interacts comfortably and efficiently with the highest levels in the organization. This position is 100% on premise. Essential Functions : Communication • Reviews, prioritizes and sorts the Executive’s emails and calls for ease of access, urgent issues and actions required. Responds to executive’s correspondence directly when appropriate. • Reviews and responds to own emails while representing executive. • Drafts and delivers communications for internal and external audiences. (30%) Calendar Management • Sets up, modifies or reschedules appointments for the executive with both internal and external stakeholders. (20%) Meeting and Event Coordination • Schedules and attends executive’s meetings using virtual platforms when needed. • Prepares agendas, communicates with and invites all guest presenters, prepares and distributes necessary documents and handouts. • Organizes special events, retreats and high-level meetings while maximizing space resources within Denver Health; Initiates contracts with off-site venues as needed. Identifies the best (internal/external) venue location/reservation according to group size/meeting purpose. May include board and townhall meetings. • Responsible for verifying that all audio visual requirements, food arrangements, seating and setup are appropriate and completed prior to the start of every meeting or event. • Takes and transcribes meeting minutes. • Coordination of complex Executive level candidate interview events that include coordinating/negotiating timing of group interviews. Works in partnership with HR recruiter during the hiring process of new staff members. Prepares travel arrangements/reimbursement for candidates. Collecting/trending/reporting of interview feedback for each candidate so that the executive is able to make informed hiring decisions. (30%) Maintains records, information, creates reports and analyzes data • Creates and maintains files, including department’s T drive folders. • Maintains data • Analyzes data • May manage and maintain sharepoint site on Pulse • May onboard new providers, track/report department’s extra shifts, manages the provider/department’s CME stipends and monitors the chart delinquency reports (takes action as needed). • Approves executive's direct report's time sheets. • Maintains executive's direct report's personnel files. (10%) Manages and prioritizes additional small projects and/or phases of larger projects at the direction of the Executive. (10%) Education : High School Diploma or GED required. Work Experience : 4-6 years administrative experience required. Healthcare experience preferred. Knowledge, Skills and Abilities : Ability to manage/prioritize several small projects and/or phases of large projects simultaneously. Ability to communicate orally and in writing in a thorough, clear, and always pleasant manner. Excellent interpersonal skills. Strong analytical skills ability to remain flexible with changing priorities. Work effectively in a fast-paced environment, adjusting to multiple changing priorities. Ability to work under pressure and meet tight deadlines. Be highly organized with an emphasis on maintaining focus on the details. Ability to work independently with general supervision, but knowing when to involve stakeholders in the process. Proficient in Microsoft Office Suite and virtual meeting software. Shift Work Type Regular Salary $29.60 - $42.92 / hr Benefits At Denver Health, we take care of the people who take care of our community. Our benefits are built to support your life, your family, and your future - with generous paid time off, fully paid parental leave, exceptional retirement contributions, comprehensive health coverage, and nationally recognized well-being programs. We invest in your growth through tuition assistance, career advancement pathways, and professional development - while also offering meaningful financial advantages through loan forgiveness eligibility and employer contributions. When you join Denver Health, you’re joining a mission-driven organization that invests in you. Here is a small list of our benefit programs: Paid time off starting at 28 days per year, inclusive of vacation, personal/sick, and 7 Holidays 100% paid parental leave up to 6 weeks Immediate eligibility for retirement plans with employer contribution up to 9.5% Generous medical, dental, vision plans in addition to employer paid disability and life insurance. Comprehensive well-being programs including on-site employee fitness center located on Denver Health main campus and nationally recognized RESTORE Center Free RTD EcoPass (public transportation) Childcare discount programs & exclusive perks on large brands, travel, and more Tuition reimbursement & assistance Education, coaching, and professional development opportunities through the Workforce Development Center (WFDC) that support internal career growth and advancement pathways Professional clinical advancement program & shared governance Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer About Denver Health Denver Health is an integrated, high-quality academic healthcare system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver’s 911 emergency medical response system, 10 family health centers, 19 school-based health centers, Rocky Mountain Poison & Drug Safety, the Public Health Institute at Denver Health, Denver Health Medical Plan and Denver Health Foundation. As Colorado’s primary, and essential, safety-net healthcare system, Denver Health is a mission-driven organization that has provided millions in uncompensated care for the uninsured each year. Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer. Denver Health is an equal opportunity employer (EOE). We value the unique ideas, talents and contributions reflective of the needs of our community. All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made. Applicants will be considered until the position is filled.