Office Manager - Miami, United States
Ascendo
Miami, FL · Posted November 6, 2026
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Where Miami, FL ranks
Where Miami, FL placed in our monthly rankings, month by month. Each month stays online at its own address.
November 2026
- #1Best cities for logistics and transportation jobs202 openings · of 17
- #3Cities with the most jobs that do not need a four-year degree in the Southeast257 jobs · of 72
- #5Best cities for consumer and retail jobs283 openings · of 50
- #7Best cities for education jobs206 openings · of 47
- #7Best cities for director and executive jobs in the Southeast23% · of 87
- #7Cities hosting the most sales conferences2 conferences · of 11
How AI is used in this kind of work
Among first-line supervisors of office and administrative support workers, AI is already used for some of the tasks. Measured exposure for first-line supervisors of office and administrative support workers: 19% (some).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
Skills this job asks for
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About the job
The Office Manager will manage the executive’s calendar, meetings, priorities, correspondence, and operational needs. This role will organize projects, files, communications, and action items while ensuring assigned tasks are followed through to completion. Success in this position requires anticipating needs, identifying issues early, and maintaining accountability in a fast-paced field-operations environment.
Responsibilities
Manage the executive’s calendar, meetings, and daily priorities.
Take detailed meeting notes and promptly distribute clear action items.
Track tasks assigned to team members, subcontractors, and vendors through completion.
Follow up consistently and hold stakeholders accountable in a professional manner.
Organize projects, files, and communications for easy access and timely decision-making.
Handle correspondence and prepare reports and documents.
Support day-to-day operational needs.
Anticipate upcoming needs, identify gaps, and flag issues early.
Required Qualifications
Demonstrated exceptional organizational skills with a consistent system for managing responsibilities.
Strong written and verbal communication skills.
Persistent follow-through and the ability to manage tasks without reminders.
Sharp note-taking skills with the ability to capture and organize useful details.
Comfort working in a fast-paced, field-operations environment with shifting priorities.
Proactive approach with the ability to take ownership and identify needs independently.
Proficiency with Google Workspace, Microsoft Office, and project management or task-tracking tools.
Preferred Qualifications
Two or more years of experience in an executive assistant, operations coordinator, or similar support role.
Tools & Technology
Google Workspace
Microsoft Office
Project management or task-tracking tools