Billing Specialist

Irvine, Riverside, or Westlake Village, CA Aleshire & Wynder, LLP

What You'll Do

Aleshire & Wynder is looking for a detail-oriented Billing Specialist with 2+ years of billing experience to join our Accounting team. You’ll own the billing cycle for a group of assigned clients, from pre-bills to final invoices. You’ll work directly with attorneys, staff, and clients to make sure every bill goes out accurately and on time.

Prepare, edit, and distribute pre-bills and final invoices. This includes complex, high-volume bills with manual rate or hour adjustments, split-party billing, and electronic billing submissions.

Review pre-bills for compliance with each client’s billing guidelines.

Apply retainers and prepaid funds as directed by attorneys.

Answer billing questions from attorneys, staff, and clients, and help resolve billing disputes.

Investigate questionable client costs and recommend ways to resolve discrepancies.

Support client fee audits and invoice appeals.

Manage scheduled rate changes, including calendaring them and communicating them to clients and attorneys.

Track outstanding billing items and work with attorneys to clear anything delaying invoicing or payment.

Maintain the weekly deadline report and monitor timekeeper entries for timeliness.

Keep accurate billing notes, client requirements, and procedures for your assigned clients.

Create billing schedules, analyses, and other documents as needed.

Manage non-billable accounts in line with firm policy.

What You Bring

What you bring

At least 2 years of billing experience.

Experience with billing or accounting software. Coyote Analytics experience is a plus.

Experience with electronic billing platforms such as TyMetrix 360 is a plus.

Proficiency with Microsoft Office, especially Excel and Word.

A high school diploma or equivalent. Additional education is a plus.

Strong attention to detail and the ability to juggle competing priorities and deadlines in a fast-paced environment.

The ability to work independently, anticipate needs, and follow through with minimal direction.

Excellent written and verbal communication skills, plus discretion with confidential client and firm information.

Availability to work additional hours when needed, with prior manager approval.

Physical requirements Occasionally lift and carry up to 20 lbs. Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of the role.

Benefits

Medical, dental, and vision insurance

401(k) with profit sharing

Generous paid time off: 200 hours of PTO accrued per year

Paid holidays, including most holidays on the federal court calendar