Executive Assistant
Xdof
San Mateo, CA · $140k–$210k a year · Posted September 8, 2026
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Where San Mateo, CA ranks
Where San Mateo, CA placed in our monthly rankings, month by month. Each month stays online at its own address.
November 2026
- #1Best cities for engineering pay after cost of living$216k · of 94
- #1Best cities for finance pay after cost of living$162k · of 35
- #1Best cities for HR pay after cost of living$158k · of 15
- #1Best cities for legal pay after cost of living$238k · of 20
- #1Best cities for security pay after cost of living$241k · of 10
- #1Best cities for media and entertainment pay after cost of living$209k · of 9
Pay compared with the market
This listing pays about $175,000 a year. Across 286 open executive assistant listings that state pay, the middle half runs $77,500 to $116,000 and the median is $94,500. That is 85% above the median, above the middle half of those listings.
Listed pay is what employers advertise, not what people are paid.
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About the job
ABOUT XDOF
XDOF builds the data and operational infrastructure behind the next generation of robotics and AI. We help frontier labs and the entire robotics echo system develop general-purpose robots through scalable data collection, software, hardware, and operations.
THE ROLE
We’re looking for a high-agency Executive Assistant to increase the effectiveness of XDOF’s executive team. You will operate as an extension of the executive team, protecting attention, prioritizing information flow, and bringing structure to ambiguity.
WHAT YOU’LL OWN
- Manage executive priorities (of the CEO, and occasionally the CTO and COO), calendars, emails, slack, and information flow, using judgment to keep attention on the highest-leverage work
- Coordinate communications, travel, critical logistics, and other administrative or occasional personal logistics with discretion and care.
- Prepare meetings, capture decisions, and drive follow-through across owners and deadlines.
- Use AI, automation, and lightweight systems to make the executive team faster and recurring work more reliable.
- Support company planning, marketing, leadership meetings, offsites, events, recruiting, and onboarding as needed.
WHAT SETS YOU APART
- Experience supporting senior executives, founders, or leadership teams in a fast-paced environment.
- High agency: you take ownership, anticipate needs, and close loops.
- Excellent judgment: you know what matters, what can wait, and what must remain confidential.
- Crisp communication: you build trust across functions, seniority levels, and cultures.
- Fluency in Mandarin.
- Comfort with AI tools and a genuine interest in robotics, technology, and improving how teams operate.
WHY THIS ROLE
You’ll work closely with XDOF’s leaders on the company’s highest-priority problems, with unusual visibility and room to shape how the executive team operates as XDOF grows. You’ll help build and optimize the company advancing the future of robotics and physical AI.