Grants Manager

Overview

Grants Manager

Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives. We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties.

We are seeking a Grant and Budget Specialist to oversee grant administration and financial coordination supporting our core mission. In this role, you will collaborate with key leadership across Development and Finance to formulate annual budgets, manage spending plans, and coordinate the grant application process. You will serve as a key resource for internal programs, monitoring expenses to ensure full budget utilization, proper cost coding, and strict compliance with both public and private funder mandates. Primary duties include inputting approved budgets into financial databases, preparing required programmatic and fiscal reports, and tracking expenditure timelines to maximize organizational funding.

Responsibilities

Assist with formulating budgets, spending plans, and grant applications for public and private funding

Monitor grant expenditures within specified timelines to ensure full budget utilization and compliance

Advise internal departments on proper expense coding, cost center allocation, and budget mandates

Input approved electronic budgets into financial databases and tracking systems

Prepare and submit accurate programmatic and fiscal reports required by funders

Collaborate with leadership across Finance, Development, and Programs to align grant spending with mission goals

Qualifications

Associate or Bachelor’s degree in Finance, Accounting, Business, or a related field

At least 1 year of experience in budget assistance, grant administration, or financial record-keeping

Intermediate Microsoft Excel skills with financial functions, data formatting, and spreadsheet management

Proficiency in Microsoft Office suite including Word, Outlook, Teams, and PowerPoint

Familiarity with accounting software, financial tracking databases, and core budgeting principles

High accuracy in financial data entry, cost allocation, and programmatic reporting

Strong written and verbal communication skills for cross-departmental coordination

Ability to track grant expenditures, follow funder compliance guidelines, and manage tasks under general supervision

Experience or interest in non-profit financial management, social services, preferred

Experience with grant writing, a plus

Additional Information

This is a full-time non-exempt role with an hourly rate between $27.47-$32.96 (annualized at 35 hours per work to $50,000-$60,000) with a full benefits package. Benefits include medical, dental, and vision insurance, 25 days of paid time off, access to a retirement account with an employer to match, tuition reimbursement, and access to daily pay.

This is a hybrid role with an expectation of working 3 days a week in our Briarwood, Queens office with a schedule of Monday-Friday 9am-5pm.

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