Required: Bachelor’s degree in business, marketing, communications, or a related field, with 2+ years of administrative experience preferred. An associate degree, high school diploma, or equivalent combined with progressively responsible administrative experience will also be considered.

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

A mission-driven nonprofit organization is seeking an organized, detail-oriented T-DH Advancement Assistant to support its fundraising and development operations . This role provides essential administrative support to the Advancement leadership team, helping manage daily operations, donor communications, gift processing, fundraising events, and office coordination.

Qualifications & Skills

Bachelor’s degree in business, marketing, communications, or a related field, with 2+ years of administrative experience preferred. An associate degree, high school diploma, or equivalent combined with progressively responsible administrative experience will also be considered.

Excellent written and verbal communication skills, with the ability to provide professional, responsive customer service to donors and external stakeholders

Strong organizational, problem-solving, and time management skills, with the ability to prioritize multiple projects and meet deadlines

Excellent attention to detail and accuracy, particularly when handling financial transactions, donor records, and confidential information

Professional judgment and the ability to maintain appropriate boundaries and confidentiality

Demonstrated ability to build positive working relationships and collaborate effectively across departments

Willingness to learn and implement fundraising and advancement best practices, procedures, and protocols

Proficiency with Microsoft Office Suite and Google Workspace (G-Suite), along with experience using Zoom

Key Responsibilities

Serve as the primary point of contact for donor relations, responding to donor inquiries by phone and email, monitoring the general inbox, and directing communications to the appropriate team members

Coordinate with the President’s Office to track donor activity, manage correspondence, and ensure timely follow-up on donor-related requests

Process daily donations and gifts, identifying the appropriate campaigns, funds, appeals, and acknowledgment letters

Prepare, record, and distribute donor acknowledgment letters and maintain accurate gift processing records

Post donation batches and coordinate with the Finance Department on gift processing and related transactions

Maintain donor database integrity through accurate data entry, record updates, and ongoing database cleanup

Coordinate team meetings, including scheduling, reminders, room reservations, and technology setup

Prepare donor visit materials, gifts, and other meeting resources

Compile and distribute weekly Advancement briefings for the CEO

Assist with the planning and execution of fundraising events, volunteer activities, and donor engagement initiatives

Update organizational information across the website and external platforms, including Charity Navigator and Candid

Provide general administrative and office management support, including incoming and outgoing mail, check requests, expense reports, and hybrid meeting coordination

Support employee onboarding by coordinating equipment, scheduling introductory meetings, and arranging access to necessary resources

Monitor and maintain inventory of office supplies, branded merchandise, volunteer appreciation gifts, and essential equipment across Advancement office locations

Perform additional administrative responsibilities and attend meetings and training sessions as assigned

Travel locally as needed and occasionally work evening hours

Apply Today

Interested in this opportunity? Apply today! Take the next step in your administrative career and connect with our team to learn more about this position.

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.