Administrative Assistant

Job Title: Administrative Assistant

Location: New York, NY (Onsite)

Duration: 12 Months

Pay Rate: $25/hr

Job/Role Description:

Provide general administrative and office support to a Wealth Management team in a fast-paced, professional corporate environment.

Process incoming and outgoing mail, including checks, stock certificates, tax forms, and other important documents.

Scan, organize, and maintain documents and records to support daily office operations.

Coordinate travel arrangements and process expense reports for team members.

Manage calendars, schedule meetings, coordinate appointments, and answer incoming phone calls.

Coordinate and schedule office events, including recruiting activities, internal meetings, and external client events.

Reserve conference rooms, arrange catering, print documents, and prepare materials for meetings and events.

Coordinate interview schedules, communicate with building services, and greet office visitors.

Assist the Wealth Management team with client servicing activities, ensuring operational efficiency and excellent customer service.

Support multiple team members while managing competing priorities and maintaining accuracy and attention to detail.

Maintain professionalism, confidentiality, integrity, and transparency when handling administrative responsibilities.

Required Qualifications

Minimum of 2 years of professional work experience in a corporate office environment.

Recent college graduates with an interest in the financial services industry are also encouraged to apply.

Bachelor's degree preferred but not required.

Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Experience providing general administrative support, including scheduling, calendar management, document processing, and office coordination.

Strong written and verbal communication skills with a polished and professional demeanor.

Excellent organizational skills and ability to multitask in a fast-paced environment.

Strong attention to detail, critical thinking skills, and sound judgment.

Ability to work effectively in a team-oriented, collaborative environment.

Strong interpersonal skills and a customer service-oriented approach.

Ability to prioritize responsibilities and adapt to changing business needs.

Professional business appearance and conduct appropriate for a corporate office environment.

Demonstrated commitment to integrity, transparency, and professionalism.

Interest in financial services or wealth management is a plus.