Buyer Assistant

Position Title: Buyer Assistant- Direct Hire

Location: Phoenix, AZ

Work Schedules: Monday through Friday, 8:00 AM-5:00 PM or 9:00 AM – 6:00 PM

Summary

A growing manufacturer in the food industry is looking for a detail-oriented Buyer Assistant to support its Procurement and Purchasing team. In this role, you will handle the daily purchasing work that keeps the team running: purchase orders, PO updates, supplier follow-ups, delivery tracking, and purchasing records. With accurate, up-to-date information from you, the Buyers can focus on material planning, sourcing, negotiations, supplier management, and preventing shortages. The team currently uses BatchMaster ERP and is moving to Aptean next year, so you will also get hands-on experience with a new system implementation. The company cares more about attention to detail, follow-through, and a willingness to learn than about years of experience, so this is a great opportunity for someone who is organized, dependable, and ready to grow in purchasing and supply chain.

Essential Duties and Responsibilities include but are not limited to:

Help Buyers create and maintain purchase orders in the ERP system (BatchMaster, moving to Aptean)

Send approved purchase orders to suppliers, then get and record order confirmations

Follow up with vendors on order status and delivery dates, and update PO ETAs as confirmations come in

Keep pricing, quantities, dates, and other purchasing data accurate and current in the ERP system

Track open purchase orders, flag overdue deliveries, and tell the Buyer or Senior Buyer about late shipments or possible delivery problems

Keep purchasing files organized, including supplier documents, quotes, and confirmations

Help request supplier quotes and pricing, and keep vendor contact information up to date

Work with Receiving on expected deliveries, and help resolve discrepancies such as wrong quantities, incorrect items, or missing paperwork

Work with Inventory Control when inventory or receiving information needs to be verified

Help review the Pending Production Schedule and upcoming material needs

Help track samples, new materials, packaging changes, and supplier approvals

Prepare and maintain purchasing reports and open PO reports

Enter freight and other approved purchasing charges when needed

Share routine purchasing updates between suppliers and internal departments

Support the upcoming move from BatchMaster to Aptean, including data checks and learning new processes

Provide administrative support to the Procurement and Purchasing Manager and the Senior Buyer

Take on other purchasing and supply chain duties as assigned

Qualifications

Required:

1-3 years of experience in purchasing, administration, inventory, customer service, or supply chain (strong skills and attitude matter more than years of experience)

Experience with ERP or purchasing systems

Basic-to-intermediate Microsoft Excel skills

Excellent attention to detail and accuracy in data entry

Strong organizational and communication skills, with the ability to manage several open items at once

Clear written and verbal communication with suppliers and internal teams

Self-motivated and able to work independently with little supervision

Dependable, proactive, and eager to learn new systems

Preferred:

Experience in manufacturing or the food industry

Experience with BatchMaster, Aptean, or a similar process-manufacturing ERP

Experience with an ERP system conversion or implementation

Familiarity with purchase orders, receiving processes, and vendor management

Benefits vary by client and are confirmed at the time of offer. Examples may include:

Medical, dental, and vision insurance

Life insurance

Disability insurance

401(k)

Paid time off (PTO)