Professional Development Coordinator- 3706265

Job Title: Professional Development Coordinator

Location: New York, NY 10019

Salary/Payrate: $70K to $80K

Work Environment: Hybrid (#1 of days WFH)

Term: Fulltime

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets

hired

Job Description:

Our client, an international, AmLaw 100 firm, is looking to hire

a Professional Development Coordinator at their offices in New

York City. The position will allow for a hybrid work schedule

with 4 days a week onsite, 1 remote, and will pay an annual base

salary of $70K to $80K plus a performance-based bonus and

comprehensive benefits package.

Training Design and Coordination

* Coordinate the logistics for training programs for assigned

Corporate practice groups, including scheduling, preparing

hard-copy/electronic materials, reserving conference rooms,

organizing catering requests, and arranging audio/visual and

virtual meeting setup

* Provide day-of-program support by attending live, hybrid and

remote training programs to support smooth execution,

troubleshoot logistical issues and maintain a high-quality

participant experience

* Partner with Professional Development leadership and internal

stakeholders to maintain program plans, calendars, timelines,

task lists and follow-up items, and help ensure that deadlines

are met

* Support large-scale and recurring initiatives, including

programs for incoming and lateral associates, summer associate

training, Corporate department conferences, practice group

academies and department-specific programming

Program Development, Communications and Resources

* Assist with the development and refresh of program agendas,

training materials, resource guides, evaluations and related

communications

* Draft clear, polished invites, announcements, reminder emails

and follow-up communications regarding training and professional

development opportunities

* Collect, organize and summarize participant feedback and

program data to support continuous improvement and future

planning

* Maintain and update the Professional Development department

calendar, practice group training calendars, attendance trackers,

resource centers, shared files, templates and knowledge

management materials so that information is current, organized

and accessible

* Serve as a responsive point of contact for attorneys,

presenters, vendors and internal partners about Corporate

training programs and development resources, escalating

substantive or sensitive matters as appropriate and providing

client service-oriented support

CLE Compliance, Systems and Reporting

* Draft and maintain CLE compliance documents, including sign-in

sheets, attendance records, affirmation forms, timed agendas,

feedback forms, course materials and related program files

* Maintain and update the firm’s learning management and CLE

compliance systems by entering program, attendance and CLE credit

information for attorneys in a timely manner

* Develop and maintain accurate spreadsheets, reports, dashboards

and other tracking tools to support institutional knowledge,

program administration, participation reporting and project

management

Department Administration and Collaboration

* Collaborate with Professional Development colleagues and

partner with Legal Personnel, Recruiting, Inclusion, Business

Development, Events, IT, audio/visual and other business services

teams in other offices and departments to deliver coordinated,

consistent delivery of Corporate training initiatives and other

initiatives across locations

* Identify opportunities to streamline recurring processes,

strengthen documentation and improve the consistency and

efficiency of program delivery

* Serve as general back-up support to other Coordinators,

Managers and Directors for department administration, programs,

events and ad hoc projects

* For the Senior Coordinator level, take primary ownership of

assigned programs or workstreams, anticipate risks and

dependencies, guide junior team members on established processes

and independently drive routine projects from planning through

completion

Qualifications

* Strong time-management and organizational skills, with the

ability to manage multiple workstreams, meet deadlines and shift

priorities in a fast-paced environment, while maintaining

exceptional attention to detail and a commitment to accurate work

* Strong written, verbal and interpersonal communication skills,

with the ability to effectively interface with attorneys and

business professionals at all levels, clients and outside vendors

* Proactive, problem-solving mindset, with a willingness to take

ownership and follow through

* Able to work independently and collaborate effectively in a

team-oriented environment

* Ability to anticipate needs, identify issues and develop

practical solutions with appropriate escalation

* Sound judgment and discretion in handling sensitive and

confidential attorney and program information

* Flexibility to provide occasional early-morning or evening

program support as business needs require

* This hybrid role requires four in-office days, per the

Professional Development department’s schedule, as an essential

function