Administrative Assistant

About Us

DIGCO

DIGCO, a Quanta Services Inc (NYSE:PWR) company, based in Houston has been providing infrastructure construction and support services to the natural gas distribution market for over 20 years. Since its inception, DIGCO has seen Houston’s utility demands grow along with the changing needs of our customers. Due to these changes, DIGCO has grown into a full-service contractor delivering construction, maintenance and repair of steel and poly gas lines. In addition, DIGCO provides a suite of field service activities to utilities for turn on/off, meter change outs and service calls.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

About this Role

DIGCO, a Quanta Services company, is seeking an Administrative Assistant to join our team. The Administrative Assistant provides administrative and clerical support for DIGCO’s underground gas utility construction operations and reports to the Director of Operations. This position supports job tracking, scheduling, client communication, billing, data entry, and documentation management to ensure operational and financial information is processed accurately and on time. The role serves as a key liaison between field operations, management, and clients by maintaining organized records, supporting project administration, and handling day-to-day office functions. It is our policy to provide and maintain safe and healthful working conditions for all employees and make a positive impact on the environment.

What You'll Do

Enter, maintain, and update job information, work orders, production data, and project records in company databases and tracking systems

Assist with daily, weekly, and monthly job tracking reports and project status updates

Coordinate and maintain schedules for crews, supervisors, client meetings, and operational activities

Communicate regularly with clients regarding work status, schedules, required documentation, and billing-related inquiries

Support billing processes by gathering, organizing, reviewing, and submitting required project documentation and supporting records

Maintain accurate electronic and hard-copy filing systems for project and administrative records

Assist with invoice tracking, data verification, and resolution of administrative discrepancies

Prepare spreadsheets, reports, correspondence, and other administrative documents using Microsoft Office applications

Monitor email communications and distribute information to appropriate personnel in a timely manner

Coordinate and facilitate communication between field personnel, management, clients, and subcontractors

Assist with onboarding documentation, training records, and other administrative support functions as assigned

Maintain confidentiality of company and client information

Perform job tasks in a safe manner in accordance with company policy

Other duties as required

What You'll Bring

High school diploma or equivalent required; additional administrative or business-related education preferred

Minimum of two years of administrative, clerical, data entry, or office support experience preferred

Proficient in Microsoft Outlook, Microsoft Excel, Microsoft Word, and other Microsoft Office applications

Strong data entry skills with a high degree of accuracy and attention to detail

Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment

Strong verbal and written communication skills

Ability to maintain accurate records and documentation with minimal supervision

Experience supporting scheduling, billing, project tracking, or construction-related operations preferred

Professional customer service skills and ability to communicate effectively with clients and field personnel

Bilingual English and Spanish communication skills preferred

Must be dependable, self-directed, and capable of working independently while maintaining team collaboration

Require passing a pre-employment drug test and subsequent random drug tests

Willing to work overtime as needed to support operational requirements (non-exempt position)

Preferred experience within the Construction, Pipeline, Utility, or Gas Distribution industry

What You'll Get

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

401(k) with immediate matching and vesting

Fully comprehensive benefits packages; Medical, Dental, Vision

Your choice of PPO, HSA, FSA

Short term and long term benefits

Employee discounts on consumer goods

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Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.