Administrative Assistant II

Administrative Assistant (Manufacturing Operations & Training Coordination)

Role Overview We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support daily operations at our manufacturing facility. In this role, you will serve as a vital operational anchor for the leadership team, ensuring the smooth execution of business activities through comprehensive administrative support, document control administration, Learning Management System (LMS) coordination, and plant inventory management.

This is a dynamic, on-site support position for a professional who excels in fast-paced manufacturing environments. You will coordinate visitor logistics, maintain compliance training records, manage procurement requisitions, and uphold rigorous document control standards. If you possess a strong background in administrative operations and a talent for organization, we want to hear from you.

Key Responsibilities Training Coordination & LMS Administration •LMS Key User: Serve as the primary site coordinator and system administrator for Learning Management Systems (LMS), overseeing employee learning paths and training profiles. •Compliance Tracking: Maintain accurate employee training records to ensure strict compliance with corporate, regulatory, and site safety requirements. •Assignment & Reporting: Issue onboarding and refresher training assignments, track completion statuses, and generate regular compliance metrics and overdue training reports.

Document Control & Administrative Support •Document Governance: Administer site document control processes, ensuring standard operating procedures (SOPs), work instructions, forms, and records are current and properly archived. •Revision Management: Coordinate document revisions, multi-departmental approvals, and secure distribution in accordance with quality standards. •General Administration: Provide responsive administrative support to the operations leadership team, managing email distribution lists, organizational charts, and calendar logistics. •Visitor & Meeting Coordination: Coordinate site visits, schedule conference rooms, arrange catering, and manage visitor check-in workflows.

Operational & Procurement Support •Consumables Management: Oversee plant manufacturing consumables and supplies, ensuring appropriate safety stock levels and reorder thresholds are maintained. •Procurement Workflows: Manage purchase requisitions, process vendor invoices, and coordinate closely with suppliers to resolve administrative inquiries. •Process Improvement: Proactively identify opportunities to streamline administrative workflows, enhance data accuracy, and maintain strict confidentiality regarding sensitive business information.

Qualifications & Requirements Minimum Qualifications •Education: Associate’s degree in Business Administration or a related field (or an equivalent combination of professional experience). •Experience Baseline: Minimum of 3+ years of professional administrative support experience, preferably within a manufacturing, industrial, or plant operations environment. •Technical Mastery: oHigh proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). oWorking knowledge of document control systems, record retention policies, and enterprise procurement workflows. •Core Competencies: Strong organizational, communication, and multitasking abilities; demonstrated capability to manage confidential information with professionalism and discretion; meticulous attention to detail and ability to work independently in a fast-paced environment.

Preferred Attributes •Direct administrator experience with Learning Management Systems (LMS). •Familiarity with enterprise resource planning tools, such as SAP. •Previous experience supporting manufacturing plant leadership and frontline operational personnel.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or con