Talent Acquisition Specialist

In this role, you will support our Talent Acquisition team by creating a positive and seamless hiring experience for new employees. Responsibilities include scheduling and coordinating onboarding activities such as health prescreens while maintaining a safe and organized workspace, preparing new hire documentation, and providing exceptional communication throughout the hiring process. You will play a key role in ensuring each employee's first day is welcoming, efficient, and successful.

As a Talent Acquisition Specialist , you will collaborate closely with Talent Acquisition Recruiters to track and ensure candidates’ pre-employment requirements are completed and within compliance, schedule and conduct pre-employment health screens, coordinate new hire orientation, and prepare new hire packets.

Responsibilities

Providing necessary information and resources to facilitate a successful transition for new employees and ensuring a smooth onboarding process.

Scheduling and conducting in office onboarding/processing and coordinating new employee orientation sessions on site.

Serving as a point of contact for new hires, addressing their questions and concerns and managing the onboarding process.

Collaborating with the Talent Acquisition team and site to ensure seamless transition for hires

Monitoring candidates’ progress of required tasks related to the hiring process (background checks, drug screen, health screen, I9 compliance, E-Verify compliance, employment paperwork, site specific requirements).

Facilitating the completion of new hire paperwork, including employment contracts, benefits enrolment, and other necessary documentation.

Ensuring completion of paperwork and following all legal and administrative compliance when onboarding candidates.

Performing administrative duties such as: data entry, communicating with site and candidates via email/phone, filing, scanning/copying, and scheduling.

Updating Applicant Tracking System in real time with candidate information and interactions.

Other duties as assigned.

Required skills and qualifications

High school diploma or equivalent.

Ability to occasionally travel (EX: job fairs, site visits, training, etc.)

Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)

Strong attention to detail and organizational skills to coordinate and manage multiple onboarding processes simultaneously.

Excellent communication (verbal and written) and interpersonal skills to create/maintain rapport with hires and Zachry team members.

Adaptability and flexibility to accommodate the diverse needs and backgrounds of new employees.

Ability to meet deadlines and expectations under high pressure situations.

Ability to maintain confidentiality

Preferred skills and qualifications

Knowledge of employment laws/compliance and regulations related to onboarding and employee documentation.

Prior experience in fields such as: Healthcare, Public Services, Administration, Human Resources, or Industrial Construction.

PHR or SHRM-CP

Current Zachry or Zachry ROF’ed employee.

Physical Demands

Work will be in a general office environment with occasional work in an industrial location.

Employee will be required to adhere to large amounts of standing, walking, bending, squatting, sitting and occasional lifting.

May be required to pick up, lift, carry and move up to 50lbs.

The above description covers the fundamental responsibilities of the position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

Zachry Group is dedicated in providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.

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