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Resignation letter: a template and what to say

A resignation letter is short and professional: say you are resigning, give your last day, thank them and offer to help with the handover. Keep it to a few sentences and leave out complaints. In the United States two weeks’ notice is the custom, unless your contract says otherwise, and you should tell your manager in person before you send the letter.

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Template

Dear [Manager’s name],

Please accept this letter as notice of my resignation from my position as [title] at [company]. My last day will be [date, two weeks from today].

Thank you for the opportunity to work here and for your support. I will do all I can to make the transition smooth and I am glad to help train a replacement or document my work before I go.

Sincerely, [Your name]

What to include

  • A clear statement that you are resigning, with your title and the company name.
  • Your last day, as a date.
  • A brief thank-you.
  • An offer to help with the handover.

What to leave out

  • Complaints, blame or criticism of anyone. The letter goes in your file.
  • Where you are going, unless you want to share it.
  • A long explanation. You do not owe one.
  • Anything you would not want your next employer to read, since they may ask for a reference.

How to deliver it

  • Tell your manager in person or on a call first, then hand over or email the letter the same day.
  • Send a copy to HR, and ask in writing about your final pay, unused vacation, benefits end date and 401(k).
  • For a resignation email, use the same text with a clear subject line, such as “Resignation: [Your name].”

Short version

“Dear [Name], I am resigning from my position as [title], effective [date]. Thank you for the opportunity. I will help with the transition. Sincerely, [Your name].”

Frequently asked questions

How do I write a resignation letter?

State that you are resigning, give your last day, thank your employer and offer to help with the handover. Keep it to a few sentences.

How much notice should I give?

Two weeks is customary in the United States, unless your contract or offer letter requires more. Senior roles often give more.

Do I have to give a reason in my resignation letter?

No. A reason is optional, and a short, neutral letter is safest.

Should I send a resignation email or a letter?

Tell your manager first. Then send the letter by email or as a document, whichever your employer uses, and copy HR.

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