How much notice should I give?

Two weeks is standard in the United States, unless your contract says otherwise. Senior roles often give four.

Do I have to give a reason?

No. “To pursue another opportunity” is enough, or no reason at all.

Should I send a letter or an email?

Either works. Most people tell their manager first and then email the letter to them and HR.

Resignation letter template

Keep it brief, positive and dated. The letter is for the record. The reasons belong in a conversation.

Subject: Resignation: [your name]

Dear [manager’s name],

Please accept this letter as notice that I am resigning from my position as [your job title] at [company]. My last day will be [last day].

Thank you for the opportunity and for everything I have learned here. During my remaining time I will [how you will help with the handover], so the transition is smooth.

Sincerely,
[your name]

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How to get it right

Tell your manager in person or on a call first. The letter confirms it.
Check your offer letter, contract or handbook for the notice period. Two weeks is typical, not a rule.
Do not criticize anyone in writing. Save feedback for the exit interview, if you choose to give any.
Do not resign until the new offer is signed and any background checks are done.
Ask HR in writing about final pay, unused vacation, benefits end dates and your 401(k) before your last day.

Questions about this template

How much notice should I give?: Two weeks is standard in the United States, unless your contract says otherwise. Senior roles often give four.
Do I have to give a reason?: No. “To pursue another opportunity” is enough, or no reason at all.
Should I send a letter or an email?: Either works. Most people tell their manager first and then email the letter to them and HR.

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