Project Coordinator

Position Overview

We are seeking an experienced Project Coordinator to support large, multidisciplinary project teams across complex capital infrastructure, environmental, and regulatory licensing initiatives. In this role, you will act as a central liaison across cross-functional internal and external stakeholders, facilitating meetings, driving action item completion, tracking risks, and maintaining project documentation.

The ideal candidate possesses exceptional organizational skills, experience with formal project governance and regulatory permitting support, and a proven track record of synthesizing complex data into executive-ready status reports and presentations.

Key Responsibilities

Stakeholder Coordination & Meeting Facilitation: Serve as a reliable liaison between internal teams and external organizations; organize, facilitate, and document project meetings, action items, and milestone deliverables.

Executive Reporting & Governance: Consolidate cross-functional project updates, build status reports, construct governance review materials, and develop executive presentations to support decision-making.

Risk & Change Management: Facilitate risk management activities—including risk identification, risk register maintenance, mitigation tracking, and coordinating project change requests and approvals.

Regulatory & Permitting Support: Assist large regulatory and licensing efforts by coordinating environmental deliverables, tracking agency comments, managing stakeholder responses, and organizing permitting documentation.

Document Control & Invoicing Support: Maintain project document libraries, version control, and compliance records; track, route, and monitor project invoices to ensure timely processing and payment.

Project Analytics: Analyze project performance metrics and produce clear summaries, reports, and proactive recommendations to keep project teams ahead of potential issues.

Qualifications & Requirements

Experience: 5+ years of direct experience in project coordination, project management support, or project control roles.

Core Skills:

Proven experience coordinating activities across large cross-functional teams and diverse stakeholder groups.

Experience tracking project risks, issues, action items, decisions, and change requests.

Hands-on experience with project documentation management, document libraries, and version control.

Technical Software Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, SharePoint) and Microsoft Project .

Communication: Outstanding written and verbal communication skills with strong analytical and executive presentation abilities.

Desired Skills & Attributes:

Experience supporting utility, energy, transmission, distribution, or large capital infrastructure projects.

Familiarity with construction project life cycles (pre-construction, execution, closeout) and stage-gate governance models.

Exposure to environmental permitting, agency coordination, or regulatory licensing processes.

Knowledge of contractor management, procurement support, and invoice routing workflows.

PMP certification or formal project management coursework.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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