Union Payroll Specialist

Requisition Title

Union Payroll Specialist Requisition ID

2026-13523 Job Locations

US-MA-Boston US-RI-Providence US-VA-Arlington US-NY-New York US-NY-Albany US-CA-San Jose Category

Accounting and Finance Company : Name

Next 150 Construction, LLC Location : Location

US-MA-Boston Requisition Post Information* : External Company Name

Gilbane Development Company Requisition Post Information* : External Company URL

http://www.gilbaneco.com/ Location : Postal Code

02210 Location : Address

10 Channel Center Street Additional Locations

US-RI-Providence US-VA-Arlington US-NY-New York US-NY-Albany US-CA-San Jose Position Type (Portal Searching)

Full-Time

Supports union and prevailing wage payroll operations by assisting with union data requests, maintaining accurate records, supporting CBA compliance reviews, and helping with union reconciliation, reporting, and benefit remittance activities

Supports routine communication with union benefit administrators and trust funds regarding reporting, documentation, and remittance questions.

Helps gather and provide union-related payroll data when requested.

Assists with reviewing payroll, benefit, and classification data to support CBA compliance. Identifies routine concerns and escalates potential compliance issues.

Assists with processing and documenting union dues, assessments, fees, and employer contributions.

Assists with review of hours, wages, dues, and fringe benefit data.

Prepares or assists with weekly, monthly and quarterly union fringe benefit reports, trust fund submissions, and dues summaries

Maintain organized documentation of union agreements, certified payroll reports, and remittance receipts

Strong numerical accuracy and the ability to interpret complex collective bargaining agreements.

Research basic discrepancies and escalates complex issues.

Supports audit activities by gathering documentation, reviewing payroll data, and assisting with validation of CBA compliance, benefit accuracy, and proper classification use.

Escalates complex union questions, payroll discrepancies, or potential disputes

Assists with collecting required internal data, forms, and documentation from Leadership, Clients, Legal, Human Resources, Operations, and Finance.

Partners with the supervisor and team members to support requirements for new initiatives or projects affecting union or prevailing wage payroll operations

Maintains confidentiality of payroll and employee information

Contributes to the payroll team by completing related tasks as assigned

EXPERIENCE/EDUCATION

Bachelor's degree preferred

3+ years of relevant experience

Or equivalent combination of education and experience

Strong understanding of collective bargaining agreements (CBAs), prevailing wage rules, and certified payroll (Davis-Bacon Act)

KNOWLEDGE, SKILLS & ABILITIES

Ability to analyze information

Advanced proficiency in Microsoft Excel

Data Entry Skills

Attention to Detail

Confidentiality

Thoroughness

Familiarity with Financial Software

Reporting Skills

Strong written and verbal communication skills

Organizational skills

KEY COMPETENCIES

Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message.

Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.

Solve Problems - Identify, prioritize and implement alternatives for a solution.

Demonstrate Agility/Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.

Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.

Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For Upstate NY the pay ranges from $49,500-$69,500 plus benefits and retirement program.

For Providence, RI the pay ranges from $52,000-$72,000 plus benefits and retirement program.

For Boston, MA and Arlington, VA the pay ranges from $57,500-$81,500 plus benefits and retirement program.

For New York, NY and San Jose, CA the pay ranges from $63,000-$89,000 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Note to Recruiters, Placement Agencies, and Similar Organizations : Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.

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