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About the job

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.Ropes & Gray is an equal opportunity employer.

Overview

JOB SUMMARY:

Demonstrate knowledge of the expectations, requirements and regulations pertinent to the Asset Management practice group. Ability to support attorneys or paralegals on a variety of matters and work independently or on a team in accomplishing certain tasks within the Asset Management practice.

Responsibilities

ESSENTIAL FUNCTIONS:

Independently manages closing logistics for transactions; demonstrates understanding of common types of transactions; drafts supporting certificates and schedules; coordinates large document productions; develops system for tracking delivery of documents; prepares state, UCC, and federal regulatory filings as necessary; resolves common problems encountered in transactions and corrects with minimal assistance; forms appropriate opinions for corrective actions after consideration and deliberations.

Demonstrates familiarity of unique or uncommon events in life cycles of public and private companies; familiarity with the state and federal reporting requirements in connection with regulatory matters and company documents.

Completes and reviews investor subscription documents, and seeks to ensure accuracy and consistency of responses; and tracks investor subscription documents using spreadsheets and databases.

Tracks and maintains corporate minute books and stock record books; maintains and manages database to track location and status of client records and institutional information.

Assists in the drafting of entity governing documents, resolutions, consents, minutes, equity ownership documents, and transfer agreements.

Review of KYC documentation, including entity governing documents, tax documents, and personal identity verification documents. Develop knowledge of entity legal structures.

Drafts closing documents including, but not limited to, closing certificates, partnership and operating agreements and side letters; coordinates legal closing of private investment funds to meet client deadlines.

Identifies opportunities to improve existing workflows through technology and AI-enabled tools and collaborates with attorneys, paralegals, practice technology, and other firm resources to support adoption of effective and responsible technology-enabled processes.

Participates in required training and maintains proficiency with firm-approved AI and legal technology tools relevant to the role, including understanding their capabilities and limitations.

Adheres to all firm policies and requirements regarding the responsible use of artificial intelligence and other technologies, including requirements relating to client confidentiality, data security, privilege, accuracy, and appropriate human oversight.

ESSENTIAL CAPABILITIES:

Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs.

Able to interact and collaborate effectively with all levels of personnel, including management staff and support staff. Possesses strong oral and written communication skills. Able to successfully manage and lead a team.

Able to be a proactive self-starter, who understands the details within a much larger context. Serves as a resource, facilitator and mentor to effectively support the needs of the department.

Must be flexible and able to respond quickly and positively to shifting demands and opportunities. Able to work under tight deadlines and handle multiple, detailed tasks.

Must be able to anticipate problems and issues and exercise independent judgment to make sound, justifiable decisions and take action in solving problems while knowing when and to whom to escalate issues.

Demonstrates sound judgment in determining when and how firm-approved AI tools may be used. Able to provide clear instructions to such tools, assess outputs critically, identify potential inaccuracies or unsupported results, and apply appropriate human review.

Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties. Able to influence at all levels of the organization.

Possesses excellent attention to detail and follows up and follows through on deliverables.

Owns professional development by actively seeking out feedback and learning new skills.

Able to maintain a professional demeanor in all situations.

Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.

Able to travel nationally and internationally on short notice.

OTHER RESPONSIBILITIES:

Performs other work-related duties as assigned by other corporate paralegals and other individuals within the corporate management structure.

Qualifications

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

The successful candidate will have a bachelor's degree and want a career position. Three years experience as a corporate paralegal or comparable work experience preferred. The position will involve significant contact with lawyers and paralegals at the firm and requires strong interpersonal and communication skills. The candidate must be a demonstrated self-starter who is both highly organized and a team player.

The successful candidate should also demonstrate comfort learning and working with new technologies and a willingness to develop proficiency in firm-approved artificial intelligence and legal technology tools. Prior experience with legal AI tools is helpful. The ability to critically assess technology-assisted work product, verify outputs, protect confidential information, and exercise sound judgment regarding appropriate use is essential.

WORKING CONDITIONS:

The candidate will work the standard work hours with expected overtime.

Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

San Francisco: $87,500 - $133,450

Los Angeles: $77,000 - $117,450

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.