Director of Human Resources

Los Altos, California, Job Overview: Reporting to and working closely with the Head of the School and the Rector of Christ Church Episcopal, the Director of Human Resources oversees all aspects of HR compliance and payroll for school and church employees. The Director of Human Resources also works collaboratively with other members of the senior administrative team to execute tasks effectively. The ideal candidate will possess the necessary skills and experience to excel as the Director of Human Resources while understanding the school's unique culture and environment and relationship with the church. School Overview: Ventana School is a small independent school in Silicon Valley serving students from 2 years old to 5th grade. We believe that all children are capable learners; our role as educators is to create an environment where they flourish. Balancing direct instruction with inquiry-based project work, Ventana teachers give children a strong academic foundation and provide daily opportunities for students to express their creativity, engage their curiosity, and connect with others. At all ages and grade levels, we practice inquiry-based teaching that encourages cross-curricular connections and critical thinking. Social-emotional learning is a vital part of our curriculum and approach. www.ventanaschool.org Church Overview: Christ Episcopal Church is a community committed to the flourishing of the whole person. We gather around bible study and yoga, holy meals and humble potlucks, service events and life transitions. We're a community that loves to celebrate but knows how to grieve together. We're people more comfortable with big questions than pat answers. We believe that a loving God is at the heart of our lives and that we are called to be with one another, ourselves, and creation with great presence and profound peace. That said, you don’t have to believe to experience belonging here. Responsibilities include: Human Relations

Facilitating onboarding of new employees for both the Parish and Ventana School, including ensuring completion livescan fingerprinting, reference checks, medical record submissions, and all required training and associated documentation Maintaining personnel files for parish and school staff Supporting staff with disability claims, worker’s compensation claims, and other processes that involve insurance, or wage adjustments, and leave-taking Supervising use of Human Relations management software, Zoho, including management leaves, timesheet tracking, and leave approvals Ensure accurate reporting of accrued PTO to staff and leadership on a monthly basis Liaises with Diocese as designated administrator, and institution contact for MAP and CPG Supporting the revisions and/or termination of employee agreements and facilitating annual paperwork Maintaining staff salary documentation for parish and school as needed Facilitating the signing of revised staff employment agreements and annual salary/wage change letters Supporting executive staff in employee management and associated conversations, including having disciplinary conversations, initiating Performance Improvement Plans, and ensuring 30 day and annual reviews are completed in a timely manner Serving as a resource for questions around training, benefits, performance, and supervisor/employee communications Serving as a resource for employees around training, benefits, performance, and supervisor/employee communications Drafting seasonal Lay Employee Handbook revisions and contributing to revisions of the Ventana Employee Guidebook Liaise with Diocese to facilitate annual open enrollment Facilitate offboarding and termination conversations for all staff Completing employee portion of statewide surveys such as DASL (Data Analysis for School Leadership), CALISBOA, and NAIS Post jobs, facilitate new employee recruitment and interviews, and complete reference checks Enter new employees into Veracross

Compliance

Liaising with legal employment counsel and communicating advice as needed Facilitating the paperwork required for compliance with SB848 laws regarding disclosure of egregious misconduct Facilitating trainings and ensuring staff receive trainings as mandated by state and Diocese Ensure compliance with licensing for Ventana’s Preschool in collaboration with Director of Early Childhood Education

Insurance

Liaise with Church Insurance for liability, workers compensation and the provision of field trips Certificates of Insurance

Processing Bi-Monthly Payroll and Benefits

Processing payroll and benefits administration including regular payroll, timesheet audit, termination, leave related adjustments, in collaboration with the diocesan payroll and benefits coordinator. Processing semi-monthly Diocese invoice and benefits payments and retirement funding in Fidelity Submit pension withholding data to Diocese Management of contractor agreements and compliance, and ensure payment schedule is provided to finance team

Bachelor’s degree or equivalent work experience. 5+ years of related experience, preferably in a K-12 independent school High attention to detail and strong analytical skills. Exhibits excellent time management skills, initiative, and the ability to think strategically and execute on strategy. Excellent project management skills with the ability to manage multiple overlapping deadlines. Demonstrates excellent and effective written and verbal communication skills with an array of constituents.

Full time, exempt On site only Salary Range: $120,000 - 130,000 depending on education and experience Medical, Dental, Vision (see chart below, Ventana fully covers the cost of the highlighted items on the Medical & Dental Benefits doc). We pay for full family benefits. Lay Employee Retirement Plan: 5% of gross earnings plus up to an additional 4% of gross earnings (match of employee contribution). Life Insurance (50k)