Legal Assistant

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley's Milwaukee office is currently looking for an Assistant to support attorneys in our Business Law department. The right candidate will provide legal assistance to our attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant will also perform duties through the performance of complex administrative and clerical tasks and produce documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.

Responsibilities

Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including word processing and document production, meeting planning and coordination, client communication, and scheduling

Interact with persons at all levels in the firm, industry and community; heavy client contact

Demonstrate responsiveness in coordinating competing priorities, while exercising sound judgment and complete discretion in handling confidential mattersReceive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties

Schedule appointments and make arrangements for conferences and travel; maintain attorneys’ calendars to ensure that deadlines are met

Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area

Create, organize and maintain client files, follow up on pending matters

Maintain physical and electronic client, research and administrative files utilizing NetDocs

Interact with clients frequently by responding to their questions and obtaining information as required

Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing

Provide document production services, including styling and formatting of documents

Proofread all documents and check for appropriate formatting, spelling and grammatical errors

Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact

Receive and redirect attorney requests and needs as appropriate to expedite solutions

Manage incoming and outgoing mail and e-mail

Submit conflicts check(s) and enter new client matter information in OPEN, and prepare engagement letters

Prepare expense reports and disbursements forms

Assist in tracking and entering the attorneys’ Continuing Legal Education credits and filing with states

Qualifications

High School Diploma or equivalent required; Associate's Degree or Bachelor's Degree preferred

Experience in an office/legal setting preferred

Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel #LI-Hybrid

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

-Milwaukee - $51,600 to $117,500