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About the job

Job ID#: 42419

Legal Secretary needed for busy trial practice

This role is ideal for a proactive, detail-oriented individual who is proficient in managing complex legal tasks, preparing documents, and providing administrative support in a fast-paced legal environment. As a Legal Secretary, you will assist attorneys with the preparation, organization, and filing of commercial litigation documents, ensuring smooth and efficient case management.

Key Responsibilities :

Provide administrative support to commercial litigation attorneys, including drafting, formatting, and editing legal documents using MS Styles.

Prepare, proofread, and file pleadings, motions, discovery requests, subpoenas, and other legal documents in compliance with court rules.

Manage case files, ensuring documents are organized, easily accessible, and compliant with firm standards.

Handle calendar management, including scheduling depositions, hearings, court appearances, meetings, and other key events.

Prepare and file court documents electronically through e-filing systems, ensuring accuracy and adherence to court deadlines.

Assist with trial preparation, including organizing exhibits, preparing trial binders, and managing evidence.

Communicate with clients, opposing counsel, experts, and other stakeholders to coordinate case-related matters.

Perform research and compile case information, including client files, correspondence, and case law.

Manage the creation and organization of case timelines, documents, and correspondence.

Prepare correspondence, including emails, letters, and memos, ensuring they are clear, concise, and professionally presented.

Coordinate travel arrangements and logistics for attorneys, clients, and witnesses.

Assist with billing, time entry, and preparation of client invoices.

Qualifications :

Minimum of 5+ years of experience as a legal secretary, with a focus on commercial litigation - trial practice.

Proficiency in Microsoft Office Suite, particularly MS Styles (for document formatting).

Strong understanding of commercial litigation processes, including familiarity with legal terminology, court rules, and document filing procedures.

Exceptional organizational skills with the ability to manage multiple tasks simultaneously and meet tight deadlines.

Ability to work independently and collaboratively in a team environment.

Excellent communication skills, both written and verbal.

Strong attention to detail and accuracy in document preparation and filing.

Ability to maintain confidentiality and handle sensitive information with discretion.

Ability to prioritize work and manage a high-volume workload.

Preferred Qualifications :

Previous experience working in a law firm specializing in commercial litigation.

Experience with document management systems (e.g., iManage, NetDocuments, or similar).

Familiarity with e-filing systems and other legal software tools.

Proficiency in other legal technologies and applications.

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