Workers' Compensation Specialist

Location: EAC (Education and Administration Center)

Recruiting Start Date: 10/28/2026 This posting will be open at least five (5) days after the recruiting start date.

Estimated Start Date: 11/06/2026

Workers' Compensation Specialist is responsible for the day-to-day operation of the workers’ compensation program; interacts with existing computer software to modify databases, reconcile, and produce reports; keeps a systematic record of accounts or transactions and prepares statements reflecting those activities; interacts with appropriate parties regarding claim requirements, processes, and questions.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The District reserves the right to modify or change the duties or the essential functions of this job at any time.

Reports consistently for work as scheduled

Performs other duties as assigned

Attains proficient or higher evaluations on established Performance Standards

Advises supervisors on possible avenues of investigation as required

Analyzes each workers’ compensation claim to discern the level of formality appropriate to manage the claim

Analyzes incoming claims for irregularities, previous claims history, and possible fraud

Assists in answering routine and complex staff member questions regarding workers’ compensation insurance and their specific claim

Assists in the development, implementation, and training of staff to mitigate exposure to risk and on the job injury.

Assists other office staff as needed

Assists supervisors in determining appropriate work to meet employee restrictions while in treatment for their injury.

Assists with daily department activities

Assists with sorting and opening of mail

Assists with the operation of the Risk Management Advisory Committee, by developing and presenting reports on staff member and student accidents, analyzing injury and trend data, and developing and presenting recommendations to reduce accident severity and frequency

Conducts timely filing of claims with the District’s carrier

Coordinates with District departments to provide specific safety training as requested

Creates and maintains workers’ compensation files, records, and computer databases, including the filing of workers’ compensation reports, and other documents

Develops and maintains communication to help ensure understanding of the workers’ compensation process for staff members and supervisors

Ensures that all claims are handled according to workers’ compensation laws and regulations

Ensures that the data in the employee management system align with missed time and workers’ compensation appointments, and communicates with employees to determine appropriate data entry

Initiates regular communication with the Director for Risk Management regarding critical changes and updates on claims

Interprets return to work restrictions and coordinates appropriate accommodations with Human Resources staff and supervising administrators

Maintains a variety of documents to include sensitive and confidential information

Maintains confidentiality of staff information

Maintains professional growth and development through seminars, workshops, and professional affiliations

Manages workers’ compensation claims from inception to closure and maintains associated files

Provides excellent customer service and assists in directing visitors to the appropriate staff

Provides input for existing and new office procedures to ensure smooth and effective operation

Remains current with applicable state laws and case law updates as they pertain to workers’ compensation, and communicates changes

Reports subrogation information and recoveries as related to workers’ compensation claims

Reviews workers’ compensation claims and oversees the workers compensation investigation process, conducting training for supervisors and assisting directly with investigations

Serves as a liaison between medical providers, staff members, carriers, and appropriate Human Resources staff

Trains staff at District locations regarding proper workers’ compensation claim reporting, procedures, and return to work

Works to resolve issues regarding payroll deductions, automatic deposit changes, leaves of absence, and benefits claims as they relate to workers’ compensation benefits

Knowledge, Skills, and Abilities

Ability to adapt to changing technologies and to learn functionality of new equipment and systems

Ability to communicate effectively verbally and in writing

Ability to create training materials, related documentation, and to train others

Ability to create, access, input, retrieve, and manipulate information in various software systems, including databases and spreadsheets

Ability to effectively communicate, both orally and in writing to individuals as well as the entire staff workforce

Ability to establish and maintain accurate record keeping, document management, and filing systems

Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public

Ability to follow oral and written instructions

Ability to greet and interact with the public in a courteous and professional manner

Ability to maintain confidentiality

Ability to maintain high quality customer service orientation

Ability to manage simultaneous demands and set clear priorities

Ability to operate standard office equipment, performing a wide range of supportive tasks

Ability to research complex benefits issues

Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities

Ability to work effectively with other departments, other staff, carriers/administrators and the general public

Ability to work independently without direct supervision

Ability to work well others and share knowledge in a team environment

Commitment to the education of students as a primary responsibility

Computer proficiency including office productivity applications

Considerable knowledge of policies, procedures, and overall District functions

Demonstrated ability to manage simultaneous demands and set clear priorities

Demonstrated ability to work well with others in a team setting

Demonstrated experience with software to include office and enterprise applications

Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness

Detail-oriented

Energetic, creative, innovative, flexible

Excellent cooperative, collaborative, and problem-solving skills

Interact efficiently with other departments and locations to resolve issues and document solutions

Strong organizational, interpersonal, written, listening, and verbal communication skills

Thorough knowledge of federal, state and local legislation related to staff benefits

Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The incumbent operates primarily independently and frequently with others in a professional school environment indoors regularly and outdoors occasionally.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions.

Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects.

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications:

High school graduate -high school diploma or equivalent

Preferred Qualifications:

Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.)

Experience in PK-12 setting

Experience with workers’ compensation, medical billing and coding, or related

Experience advising leadership on complex topics

Experience with PowerBI, Tableau, or other data management software

Compensation Range: $70,890-$80,890 (Based on job relevant experience at 100% FTE)

Scheduled Weekly Hours: 40

Hours per Day: 8.0 hour(s) per day

Number of Days per Year: 230 Days M-F

Benefits Eligibility:

Full-time - Regular For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org) .

FLSA Status: United States of America (Exempt)

How to Apply:

New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

A letter of application which states why you feel you are qualified for this position, and your background and experience relating to this position

A current resume

Complete undergraduate and graduate transcripts (in color, readable, and reflecting official status where applicable)

Three current letters of recommendation (optional)

License (if applicable)

Please note if a License is required, you must meet eligibility requirements and have applied for licensure at least one month prior to the start date for the position.

Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting.

Hiring Manager Email:

peter.ristig@asd20.org