Executive Administrative Assistant

Please review our open positions and apply to those that match your qualifications. We will reach out if you are fit for the role! For general questions, check out our FAQ or contact our LiveChat. Executive Administrative Assistant Milford, CT Full Time Human Resources Experienced Share This position is onsite in Milford, CT. DESCRIPTION: We are seeking a highly organized and professional Executive Administrator Assistant to provide high-level administrative, operational, and executive support to leadership and executive teams. This role serves as a key liaison between internal leadership, clients, vendors, and external partners while supporting executive scheduling, onboarding coordination, contract administration, document management, payroll support, and company-wide operational initiatives. RESPONSIBILITIES: Executive & Administrative Support Manage complex calendars, appointments, meetings, and travel arrangements for executives and leadership. Screen, prioritize, and respond to incoming communications, correspondence, and requests. Prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items. Coordinate internal and external meetings, training sessions, and company events. Draft, proofread, format, and distribute professional correspondence and business documents. Serve as a primary point of contact for executive scheduling and communications. Operations & Client Support Act as a professional point of contact for clients, employees, vendors, and external partners. Support onboarding activities, HR operations, compliance initiatives, and administrative processes. Coordinate with consultants, attorneys, vendors, and clients on projects and initiatives. Assist with company-wide operational and strategic projects. Support relationship-building efforts with prospective and existing clients. Provide administrative and operational support across multiple departments as needed. Contract & Lease Administration Maintain lease agreements, service agreements, and client contracts. Track renewals, expirations, amendments, approvals, and critical dates. Coordinate contract routing, signatures, and document retention. Maintain organized repositories for contracts and operational documentation. Coordinate with tenants, vendors, legal counsel, and leadership regarding lease and contract matters. Documentation & Compliance Maintain accurate digital filing systems, document version control, and record retention practices. Support audits, file reviews, compliance projects, and operational initiatives. Maintain accurate records and documentation in compliance with company standards and applicable regulations. Ensure confidentiality and integrity of sensitive employee, client, and company information. Payroll & Administrative Finance Support Provide administrative support related to payroll processing and payroll documentation. Serve as a backup resource for payroll administration when needed. Assist with payroll-related reporting, recordkeeping, and employee documentation. Support basic financial and administrative tasks, including simple account reconciliations and documentation review. Coordinate with finance and operational teams to ensure accurate records and timely processing. REQUIRED QUALIFICATIONS: Demonstrated administrative, executive support, operations, office management, or HR support experience. Strong computer proficiency including Microsoft Office Suite and Microsoft 365 applications. Ability to prioritize tasks, manage deadlines, and effectively multi-task in a fast-paced environment. Strong interpersonal, organizational, and communication skills. Ability to work independently while taking direction effectively. High level of professionalism, organization, discretion, and attention to detail. Ability to maintain confidentiality and handle sensitive information appropriately. Strong customer service mindset with the ability to build positive relationships with clients, vendors, employees, and leadership. Reliable transportation and ability to travel locally when needed. KNOWLEDGE, SKILLS, AND ABILITIES: Strong analytical, critical thinking, and problem-solving skills. Exceptional attention to detail with strong follow-through and accountability. Ability to manage multiple projects and competing priorities while maintaining accuracy and professionalism. Proficiency in Microsoft Office Suite and Microsoft 365 applications, including Outlook, Excel, Word, and PowerPoint. Experience with HRIS, ATS, onboarding systems, JazzHR, JotForm, SmartSheet, SharePoint, POS systems, or similar platforms preferred. Exposure to payroll administration, bookkeeping, accounting support, or finance-related administrative functions is a plus. Positive, adaptable, and proactive approach to work and project management. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration, Human Resources, Communications, Paralegal Studies, Accounting, Finance, or a related field preferred. Equivalent experience will be considered. Experience with Microsoft 365, Excel, Outlook, Word, and PowerPoint required. Experience supporting executives, business operations, administrative functions, HR processes, client services, or office management preferred. Experience with payroll administration, bookkeeping support, account reconciliations, or similar financial administrative functions is a plus. Experience with HRIS, ATS, onboarding systems, JazzHR, JotForm, SmartSheet, SharePoint, POS systems, or similar platforms preferred. TRAVEL REQUIREMENTS: Occasional local travel may be required to support client locations, meetings, training sessions, or operational needs. Travel is generally limited to day trips within a 40-mile radius, though occasional additional travel may be required. Employees must maintain reliable transportation. BENEFITS Salary: $65,000 - $70,000 Comprehensive Health, Dental, & Vision Paid Time Off Sick Time Paid Holidays Life Insurance 401(k) Contributions Charity Matching Program Join us in this exciting opportunity to make a meaningful impact on our talent acquisition efforts. Apply today and become an integral part of our dynamic team! Work Location: In person IND125 Share Apply Apply for this position Required *