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About the job

An experienced litigation legal assistant is needed to support multiple attorneys in a busy Los Angeles law office. This position provides comprehensive administrative and litigation support, including court filings, docketing, document preparation, attorney calendars, billing, and coordination for depositions, hearings, mediations, and trials.

The ideal candidate brings at least five years of relevant legal support experience and is comfortable managing competing deadlines in a fast-paced environment. Strong organizational skills, attention to detail, and knowledge of litigation procedures are important, as is the ability to work independently while collaborating with attorneys and other legal support professionals.

This is a full-time, non-exempt position offering a hybrid work arrangement.

Litigation Legal Assistant Responsibilities

Provide day-to-day administrative and legal support to multiple attorneys.

Prepare, edit, proofread, and format correspondence, pleadings, briefs, agreements, and other legal documents.

Maintain documents and electronic files according to established document-management procedures.

Assist with opening new matters, engagement documentation, and conflict-check processes.

Manage attorney calendars, meetings, appointments, and other scheduling needs.

Enter and monitor litigation deadlines using docketing and attorney calendar systems.

Assist with filings in state and federal courts, including electronic filings.

Prepare tables of contents and tables of authorities.

Review documents for formatting, accuracy, and completeness before filing or distribution.

Organize materials for depositions, hearings, arbitrations, mediations, trials, and client meetings.

Coordinate attorney travel and related accommodations.

Process attorney expenses, client reimbursements, and invoices.

Edit and finalize client proformas and billing materials.

Communicate professionally with attorneys, clients, court personnel, and internal teams.

Provide coverage and assistance to other legal support professionals when needed.

Handle confidential information with discretion and sound judgment.

Litigation & Court Filing Experience

The litigation legal assistant should be comfortable supporting matters with significant calendaring, filing, and document-management requirements. Knowledge of state and federal court procedures is strongly preferred, particularly experience calculating and tracking deadlines and preparing documents for electronic filing.

Candidates should also be comfortable shifting between administrative responsibilities and litigation-specific assignments as attorney and matter priorities change.

Qualifications

5+ years of related legal administrative or legal support experience.

High school diploma or GED required.

Previous litigation support experience strongly preferred.

Experience with state and federal court filings, including electronic filing, preferred.

Working knowledge of court rules and procedures preferred.

Experience preparing pleadings, briefs, correspondence, and other legal documents.

Experience creating tables of contents and tables of authorities.

Strong calendaring, docketing, and deadline-management skills.

Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

Ability to learn and work within legal technology and business applications.

Experience with InTapp, Proforma Tracker, kiteworks, or comparable systems is beneficial.

Strong proofreading and document-formatting skills.

Excellent written and verbal communication abilities.

Strong organizational skills and attention to detail.

Ability to manage multiple assignments and shifting priorities.

Ability to exercise independent judgment when appropriate.

Professional approach to confidential and sensitive information.

Collaborative mindset and ability to work effectively with attorneys and colleagues across multiple practice areas.

Position Details

Location: Los Angeles, CA

Work Arrangement: Hybrid

Employment Type: Full-time, non-exempt

Experience: 5+ years

Salary: $105,000–$120,000 annually

This opportunity is well suited for an experienced litigation legal assistant who can take ownership of attorney support needs while keeping complex matters organized and moving forward. The position offers a combination of substantive litigation support and administrative responsibilities, with regular involvement in court filings, deadline management, document preparation, billing, and preparation for key case events.

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