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About the job

An experienced legal recruiting specialist is needed to support candidate engagement, recruiting operations, and relationship-management programs within a sophisticated law firm environment. Based in Los Angeles, this position combines recruiting campaign coordination, CRM and data management, project execution, reporting, and personalized candidate outreach throughout the recruiting lifecycle.

The Legal Recruiting Specialist will work closely with recruiting professionals, attorneys, and other internal teams to maintain relationships with prospective candidates, summer associates, judicial clerks, and other legal talent. The ideal candidate brings at least three years of recruiting, talent acquisition, campus recruiting, candidate engagement, or relationship-management experience along with strong systems and project-management skills.

Candidate Engagement & Recruiting Programs

Maintain a detailed calendar of candidate communications, events, milestones, surveys, campaigns, and follow-up activities.

Coordinate recruiting and engagement campaigns for prospective candidates and other priority talent groups.

Support communications with candidates throughout different stages of the recruiting lifecycle.

Coordinate outreach surrounding summer programs, clerkships, graduations, bar examinations, and other relevant milestones.

Organize candidate introductions, receptions, meetings, surveys, and related activities.

Coordinate event and candidate-engagement logistics with appropriate internal teams.

Track candidate responses, participation, next steps, and required follow-up.

Ensure recruiting activities are completed on schedule or appropriately transitioned to another team member.

Provide additional recruiting support during high-volume hiring and interview periods.

Recruiting Systems & Candidate Data

A significant component of this legal recruiting specialist position involves managing candidate information, recruiting workflows, and the systems used to support ongoing engagement.

Maintain accurate and complete candidate records throughout the recruiting lifecycle.

Track candidate status, preferences, activity history, relationship owners, and next steps.

Support candidate-engagement workflows within Microsoft Dynamics or comparable CRM technology.

Serve as a resource for routine CRM questions and escalate technical or administrative issues when appropriate.

Create and validate campaign audiences, reports, views, and workflow inputs.

Conduct regular data-quality reviews and resolve discrepancies.

Maintain consistent data standards across recruiting programs.

Document system processes, procedures, and user guidance.

Provide practical system training and support to recruiting team members.

Protect confidential candidate information and follow applicable privacy requirements.

Recruiting Operations & Reporting

Translate recruiting and candidate-engagement strategies into project plans, timelines, and deliverables.

Develop repeatable workflows, checklists, templates, and operating procedures.

Coordinate projects across recruiting, campus engagement, summer programs, clerkship recruiting, and other internal teams.

Track project ownership, dependencies, deadlines, and handoffs.

Produce reports covering campaign activity, candidate responses, participation, follow-up, data quality, and conversion indicators.

Analyze candidate-engagement trends and identify opportunities to improve recruiting programs.

Recommend enhancements to communication cadence, workflow automation, data collection, and candidate experience.

Help improve recruiting processes and operational efficiency.

Support early-career recruiting initiatives and other priority programs during peak recruiting periods.

Technology & Recruiting Tools

Candidates should be comfortable working with recruiting databases, CRM platforms, reporting tools, and other technology used to manage candidate relationships.

Relevant platforms may include:

Microsoft Dynamics or comparable CRM systems

Workday or similar HRIS platforms

Applicant tracking and recruiting systems

ViRecruit or comparable legal recruiting technology

Airtable

Microsoft Office Suite

Legal Recruiting Specialist Qualifications

3+ years of experience in recruiting, talent acquisition, campus recruiting, candidate engagement, or relationship-management programs.

Legal, professional services, consulting, or comparable corporate experience preferred.

Experience with legal recruiting, law firm professional development, campus recruiting, or early-career programs is particularly valuable.

Bachelor’s degree or equivalent combination of education and relevant experience.

Experience maintaining detailed candidate or recruiting databases.

Familiarity with applicant tracking systems, CRM platforms, or comparable database technology.

Experience with Microsoft Dynamics or a similar CRM and campaign-management platform preferred.

Strong proficiency with Microsoft Office applications.

Familiarity with Airtable and LinkedIn.

Experience creating workflows, dashboards, procedures, or cross-functional processes.

Strong project-management and organizational abilities.

Ability to manage competing deadlines and multiple recruiting initiatives simultaneously.

Strong written and verbal communication skills.

Ability to analyze operational data and identify inconsistencies or trends.

Strong judgment and discretion when handling confidential candidate information.

Excellent attention to detail and commitment to data accuracy.

Familiarity with summer associate programs, judicial clerkships, bar-exam milestones, or law-school recruiting cycles is valuable.

Position Details

Location: Los Angeles, CA

Work Arrangement: Hybrid, 2 days per week onsite on a set schedule

Employment Type: Full-time, non-exempt

Experience: 3+ years

Estimated Annual Compensation: $90,000–$110,000

Primary Focus: Candidate engagement, recruiting operations, systems, data, and reporting

The hybrid schedule currently calls for onsite work on Mondays and Thursdays.

This legal recruiting specialist opportunity is well suited for a recruiting professional who enjoys combining candidate relationships with the operational side of talent acquisition. The position offers meaningful involvement in candidate engagement, early-career recruiting, campaign execution, CRM management, reporting, and process improvement while supporting recruiting programs across multiple stages of the candidate lifecycle.

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