Legal Executive Assistant

Job # Legal Executive Assistant COMPENSATION: Base salary to $120K dependent on experience with OT eligibility, very generous bonus , medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. LOCATION: New York, NY SCHEDULE: Hybrid & On-site (4-5 days in office expectation) THE ORGANIZATION: Top International Law Firm About the Role We are seeking a highly organized and proactive professional to provide senior-level administrative and operational support to a group of professionals in a fast-moving environment. This role serves as a central point of coordination for internal and external contacts and requires exceptional judgment, discretion, and professionalism. The successful candidate will be resourceful, detail-oriented, and capable of managing multiple priorities simultaneously. Strong communication skills, sound decision-making abilities, and the ability to maintain confidentiality are essential. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate appointments for attorneys. Monitor and manage communications, including email correspondence and telephone calls. Arrange and coordinate domestic and international travel, including detailed itineraries. Maintain and organize client and business records, contact databases, and related documentation. Prepare, edit, format, proofread, and distribute correspondence, reports, presentations, and other business documents. Review, prioritize, and route incoming communications and materials as appropriate. Process expense reports, reimbursements, and credit card reconciliations. Support time entry, invoicing, collections, and other billing-related activities. Serve as a primary contact for clients and business partners, helping facilitate strong professional relationships. Assist with onboarding, engagement, compliance, and administrative workflow processes. Support business development efforts, research projects, presentations, and special initiatives. Handle additional administrative and operational responsibilities as assigned. Qualifications Skills and Competencies Exceptional organizational skills with strong attention to detail. Ability to manage competing priorities and meet deadlines in a high-volume environment. Self-motivated, proactive, and solution-oriented approach to work. Strong interpersonal skills with the ability to build effective working relationships. Ability to work independently while also contributing to a collaborative team environment. Excellent written and verbal communication skills. Strong judgment and professionalism when handling sensitive or confidential information. Adaptability and willingness to learn new systems, procedures, and technologies. Flexibility to address urgent business needs outside of standard working hours when required. Education and Experience Minimum of five years of experience providing executive or senior-level administrative support. Experience supporting professionals in a fast-paced legal or professional services environment preferred. Bachelor’s degree or comparable combination of education and relevant experience preferred. Technology Skills Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Comfortable learning and utilizing new technology platforms and business applications. Experience with document management systems and other office technologies preferred. Understanding of emerging workplace technologies, including AI-powered productivity tools. Ability to responsibly leverage approved AI tools to improve efficiency, accuracy, and workflow management. Physical Requirements Ability to work at a computer workstation for extended periods. Regular movement throughout the office for meetings, collaboration, and administrative tasks. Manual dexterity sufficient to operate office equipment and technology. Ability to handle files, stored materials, and other office-related items as needed, including occasional lifting, bending, or reaching. What We’re Looking For The ideal candidate is dependable, adaptable, and highly responsive. You take ownership of your work, anticipate needs before they arise, and approach challenges with a positive attitude. You thrive in a deadline-driven environment, communicate effectively with a wide range of stakeholders, and consistently deliver high-quality support while maintaining professionalism and discretion. Please apply directly and submit your resume via email to: Recruiter@tripointsearch.com